Strategic Legal Project Coordinator – Onsite

Spectraforce Technologies; North Chicago (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

Spectraforce Technologies seeks a Project Coordinator to support the Legal Project Manager in overseeing legal projects. This onsite role involves project tracking, document organization, and ensuring deliverables are produced on time and within scope.

The ideal candidate is detail-oriented, proficient with productivity tools, able to work independently, and capable of thriving in a dynamic, team-based environment.

Qualifications

• 2+ years experience in healthcare or pharmaceutical industry preferred.
• Prior experience as an assistant or coordinator, ideally within a legal or professional services environment.
• Prior working experience with Generative AI tools.
• Excellent verbal and written communication abilities.
• Issue identification and strong problem analysis and solution development skills.
• Proven ability for exceptional workload management and organizational skills.
• Demonstrated team player and ability to work in a cross-cultural environment.
• Proficiency with common program management software tools (MS PowerPoint, MS Word, MS Excel) and techniques.

Responsibilities

• Support the Legal Project Manager and legal team with project planning, scheduling, and administrative coordination.
• Track project milestones, deliverables, and timelines, ensuring deadlines are met.
• Maintain and organize legal documents, files, and project records using appropriate systems.
• Prepare status reports, meeting agendas, summaries, and assist with presentations as needed.
• Identify and flag potential project risks or schedule conflicts, escalating issues as required.
• Coordinate meetings, including scheduling, logistics, and follow-up actions.
• Participate in process improvement initiatives to enhance legal project management practices.
• Aid and assist with meeting logistics and planning execution.

Skills

Project coordination

Communication skills

Generative AI tools

MS PowerPoint

MS Word

MS Excel

SharePoint

Teams

Documentation

Tools

MS PowerPoint

MS Word

MS Excel

SharePoint

Teams

Job description

Spectraforce Technologies seeks a Project Coordinator to support the Legal Project Manager in overseeing legal projects. This onsite role involves project tracking, document organization, and ensuring deliverables are produced on time and within scope.

The ideal candidate is detail-oriented, proficient with productivity tools, able to work independently, and capable of thriving in a dynamic, team-based environment.