Pharma Project Coordinator: Admin & Meetings Lead

Spectraforce Technologies; Clayton (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Spectraforce Technologies in Clayton, NC is seeking a Project Coordinator to perform administrative and process support for the project management team. The role requires handling scheduling, travel coordination, onboarding, KPI tracking, and preparing dashboards with Excel and PowerPoint.

The position entails onsite work M-F 8am-5pm, 1-year duration, with confidentiality and cross-functional collaboration as key components of daily duties.

Qualifications

• Bachelor's degree in business administration or related field required or equivalent combination of education & experience
• Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
• Associate degree with six (6) years of administrative experience in pharma preferred
• High school diploma with eight (8) years of administrative experience in pharma preferred
• Office management support — ordering equipment, supplies, catering requests, onboarding support
• Administrative support — event planning, board meetings, note taking, calendar management, travel/expense reporting
• Strategic partner support — planning for governance meetings and content submission/integration
• Problem solving and navigating complex assignments preferred
• MS Office proficiency required (Word, Excel, PowerPoint, Outlook)
• Pharmaceutical experience a plus

Responsibilities

• Own/lead projects as assigned under direction of department leader
• Oversee project flow from origination to completion within defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & meet customer needs
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Update targets & present status to department management
• Own meeting action lists and ensure completion
• Plan and execute meetings and events (virtual and off-site)
• Create or edit presentations for meetings and events
• Plan internal meetings and events; manage agenda, logistics, output & actions
• Prepare and submit expense reports per NNLPILP policies
• Coordinate complex travel arrangements and itineraries
• Support project tasks and social activities as needed
• Assist New Hire Onboarding activities including IT access, workspace setup
• Order and maintain department supplies
• Maintain 5S standards for documentation and storage
• Support projects with data collection and dashboards
• Contribute to internal NN media campaigns
• Suggest process improvements and standardizations
• Communicate effectively to represent the department
• Perform confidential administrative duties
• Collaborate with local colleagues
• Follow safety and environmental requirements
• Other duties as assigned

Skills

Interpersonal communication

Project coordination

Detail orientation

Education

Bachelor's degree in business administration

Associate degree in business/related field

High school diploma with 8 years experience

Tools

Microsoft Excel

PowerPoint

SharePoint

Outlook

Job description

Spectraforce Technologies in Clayton, NC is seeking a Project Coordinator to perform administrative and process support for the project management team. The role requires handling scheduling, travel coordination, onboarding, KPI tracking, and preparing dashboards with Excel and PowerPoint.

The position entails onsite work M-F 8am-5pm, 1-year duration, with confidentiality and cross-functional collaboration as key components of daily duties.