Senior Legal Executive Assistant — Hybrid & High-Impact Support

Permanent Placements; Austin (TX); Hybrid; USD 88,000 - 115,000; Full time

Job summary

Permanent Placements LLC client, a premier global law firm, seeks an experienced Legal Executive Assistant to join its Austin office in a hybrid role. You will provide executive-level administrative and practice support to attorneys, coordinating calendars, meetings, travel, billing, document production, and research while serving as a trusted partner across the firm.

Key responsibilities include managing priorities and deadlines, drafting and finalizing legal documents, maintaining files,

Qualifications

• Minimum of 5 years of administrative experience within a corporate or legal environment supporting upper-level leadership.
• Demonstrated experience providing sophisticated executive-level administrative support.
• In-depth understanding of administrative processes, professional workflows, and documents in legal or professional services environments.
• Excellent written and verbal communication skills.
• Ability to communicate complex information clearly with attorneys, clients, and teams.
• Exceptional organizational and time-management skills with ability to prioritize multiple tasks.
• Ability to work under pressure and meet demanding deadlines.
• Strong attention to detail and discretion with confidential information.

Responsibilities

• Provide executive-level administrative and practice support to attorneys, managing priorities, deadlines, projects, and daily workflow.
• Coordinate attorney projects and monitor milestones to ensure timely completion.
• Serve as liaison among attorneys, clients, internal departments and stakeholders with professional communications.
• Build productive relationships across teams to facilitate delivery of legal services.
• Coordinate and delegate assignments to legal support resources and monitor progress.
• Provide direction and mentorship to legal support staff.
• Draft, proofread, revise, format and finalize legal documents, correspondence, and presentations.
• Review final work for accuracy and formatting against expectations.
• Maintain electronic and paper files in document management systems.
• Conduct research for attorneys and practice groups for case prep and meetings.
• Coordinate complex meetings with agendas, logistics, materials, and follow-ups.
• Manage attorney calendars and travel arrangements while resolving conflicts.
• Oversee billing workflows including approvals and prebill coordination.
• Coordinate time entry and expense processing with internal resources.
• Communicate effectively with clients, lawyers, and third parties by various channels.
• Identify workflow issues and propose process improvements.
• Maintain confidentiality of sensitive information.
• Perform additional projects based on attorney and practice needs.

Skills

Executive support

Calendar management

Email & communications

Project coordination

Discretion & confidentiality

Attention to detail

Cross-functional collaboration

Time management

Education

Bachelor's degree in legal studies or business administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Document management systems

Billing systems

Case management

Microsoft Teams

Zoom

AI document production tools

Job description

Permanent Placements LLC client, a premier global law firm, seeks an experienced Legal Executive Assistant to join its Austin office in a hybrid role. You will provide executive-level administrative and practice support to attorneys, coordinating calendars, meetings, travel, billing, document production, and research while serving as a trusted partner across the firm.

Key responsibilities include managing priorities and deadlines, drafting and finalizing legal documents, maintaining files,