Strategic Legal Executive Assistant (Hybrid)

Ropes & Gray LLP; Boston (MA); Hybrid; USD 77,000 - 117,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Ropes & Gray LLP invites applications for a Legal Executive Assistant to support senior lawyers and the practice group. The role focuses on managing day-to-day activities, screening and organizing requests, and maintaining confidentiality with superior communication.

Hybrid on-site presence is required, with collaboration across multiple offices and time zones. Strong MS Office skills, organizational ability, and proactive problem-solving are essential for success in this fast-paced law firm

Qualifications

• College degree or equivalent.
• Expert proficiency with MS Office (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills with ability to prioritize multiple tasks.
• Strong interpersonal skills and ability to build relationships with lawyers, staff and clients.
• Expert written and verbal communication skills.
• Proactive approach to problem-solving and decision-making capability.

Responsibilities

• Composes, edits and proofreads correspondence, presentations and documents with high production quality.
• Organizes and maintains paper and electronic files per firm policies.
• Manages multiple calendars and coordinates logistics across lawyers, clients, offices and time zones.
• Arranges travel using approved tools and maintains travel preferences.
• Provides proactive client service and maintains professional relationships with external counsel and professionals.
• Manages timekeeper diaries, drafts entries and ensures timely submissions and deadlines.
• Supports billing processes: reviewing inbox, diaries and expenses and coordinating with billing coordinators.
• Collaborates with teams to ensure smooth operations and knowledge sharing.
• Performs other duties as assigned.

Skills

MS Office

Excel

PowerPoint

Outlook

Written communication

Verbal communication

Interpersonal skills

Problem-solving

Calendar management

Education

College degree or equivalent

Tools

Chrome River

American Express (AMEX)

iManage Workspaces

Job description

Ropes & Gray LLP invites applications for a Legal Executive Assistant to support senior lawyers and the practice group. The role focuses on managing day-to-day activities, screening and organizing requests, and maintaining confidentiality with superior communication.

Hybrid on-site presence is required, with collaboration across multiple offices and time zones. Strong MS Office skills, organizational ability, and proactive problem-solving are essential for success in this fast-paced law firm