Strategic Lateral Partner Recruiting Coordinator

K&L Gates; New York (NY); Hybrid; USD 64,000 - 119,000; Full time

Benefits offered by this job

Medical/Dental/Vision coverage

401(k) Retirement Plan

Hybrid/Remote Work Opportunities

Paid Time Off

Life and disability insurance

Job summary

K&L Gates, a leading global law firm, seeks a skilled coordinator to support lateral partner recruiting. This role handles scheduling, candidate materials, due diligence, and communications across offices and time zones, enabling a smooth hiring process for partners and counsel.

Ideal candidates bring demonstrated experience in administration, recruiting, and HR within a professional services environment, plus strong organizational and communication abilities.

Qualifications

• Prior administrative, recruiting, human resources, or professional services experience preferred; law firm experience is a plus
• Bachelor’s degree or commensurate experience preferred; advanced degree a plus
• Proficiency in office software, including document processing, spreadsheets, databases, electronic calendars, internet access, and applicant tracking and recruiting systems
• Demonstrated ability to learn new computer applications and functions
• Demonstrated ability to work well with lawyers, management, administrators, and support staff and effectively establish and maintain productive relationships
• Ability to manage multiple tasks and deadlines, identify routine issues, seek guidance as appropriate, and adjust to changing priorities
• Highly organized with strong oral and written communication skills
• Strong work ethic and professional approach with demonstrated accountability and follow-through
• Ability to follow established procedures and exercise sound judgment regarding when to seek guidance or elevate an issue
• Exemplary attention to detail
• Ability to work well in a team with a positive and professional attitude
• Demonstrated ability to handle confidential and sensitive information with discretion
• Collaborative and service-oriented approach to working with team members and stakeholders
• Focus on continuous improvement
• Experience with recruiting, talent, human resources, or related administrative functions in a law firm or professional services environment is desirable
• Experience interacting with candidates, external recruiters, or other vendors is desirable
• Interest in professional development through organizations such as NALP, ALA, SHRM, or relevant local professional associations is encouraged
• Ability to work overtime and occasional travel may be required
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment

Responsibilities

• Coordinate lateral partner interviews across offices, practices, and time zones
• Prepare candidate background and interview materials using established templates and available candidate information for Firm leaders and partner interviewers
• Update applicant tracking databases and spreadsheets as candidates move through the hiring process, ensuring candidate records, status information, and supporting materials remain accurate and current
• Process timely rejection communications to candidates and/or search firm representatives at the conclusion of consideration, at the direction of the appropriate Partner Recruiting team member
• Send and track Lateral Partner Questionnaires and other required candidate materials; follow up on outstanding information and support the Partner Recruiting team in maintaining complete due diligence files
• Initiate preliminary conflicts processes, track status and outstanding information, and distribute completed materials as directed
• Schedule initial screening interviews for partner candidates with OMPs, PALs, or other designees as directed by the Partner Recruiting team
• Solicit feedback from partner interviewers and track, organize, and compile responses for review by the appropriate Partner Recruiting team member
• Work closely with the Senior Managers, Lateral Partner Recruiting; Managers, Partner Recruiting; Specialist, Partner Recruiting; and other members of the Legal Recruiting team to ensure a positive and professional candidate experience throughout the lateral partner recruiting process
• Support the administration and tracking of search firm agreements and related documentation, partnering with appropriate members of the Partner Recruiting team as needed
• Work closely with the Firm’s IT department to coordinate virtual candidate interviews via Microsoft Teams
• Monitor and respond to communications in the Lateral Partner Recruiting inbox, routing inquiries and matters requiring substantive review or follow-up to the appropriate team member
• Generate routine pipeline and status reports using established systems, trackers, and reporting tools for the Partner Recruiting team and Firm leaders
• Regularly review the Lateral Partner Recruiting page on the Firm intranet and coordinate routine updates to help ensure information remains accurate and current
• Participate in Partner Recruiting team meetings and provide administrative or candidate-status updates as appropriate
• Provide scheduling, document preparation, data entry, tracking, meeting coordination, and other administrative and operational support for lateral partner recruiting initiatives and projects
• Assist with process documentation, templates, and other team resources to support consistent and efficient recruiting practices
• Perform additional duties and provide project support as assigned

Skills

Administrative experience

Recruiting experience

Human resources

Legal industry knowledge

Communication skills

Multitasking

Team collaboration

Education

Bachelor’s degree or equivalent experience

Advanced degree a plus

Tools

Microsoft Teams

Applicant tracking systems

Office software (docs, spreadsheets)

Job description

K&L Gates, a leading global law firm, seeks a skilled coordinator to support lateral partner recruiting. This role handles scheduling, candidate materials, due diligence, and communications across offices and time zones, enabling a smooth hiring process for partners and counsel.

Ideal candidates bring demonstrated experience in administration, recruiting, and HR within a professional services environment, plus strong organizational and communication abilities.