Strategic IT Executive Assistant & Operations Coordinator

Yuhaaviatam of San Manuel Nation; Brier (WA); On-site; USD 42,000 - 60,000; Full time

Job summary

Yuhaaviatam of San Manuel Nation is seeking a Senior Administrative Assistant to provide administrative and professional support to the Information Technology department. The role involves handling a range of moderately complex duties with sensitivity and initiative, ensuring efficient operation and professional communication.

You will coordinate IT Director calendars, process invoices, protect confidentiality, liaise with Accounting, manage meetings and events, and assist in travel and expense

Qualifications

• High School Diploma or GED required.
• Associate’s degree in business, accounting, computer operations or information systems preferred.
• Minimum five (5) years of experience in an Administrative Support role required; IT department experience preferred.

Responsibilities

• 1. Manages and coordinates the IT Director’s calendars, events, catering, and invitations.
• 2. Assists with processing IT invoices to ensure timely payments.
• 3. Maintains associates’ confidence and protects operations by keeping information confidential.
• 4. Serves as liaison between IT and Accounting to ensure invoice review/payment timelines.
• 5. Performs data entry for technology purchases, creates requisitions and purchase orders; generates reports.
• 6. Reviews travel requests and IT expense reports.
• 7. Arranges and assists in planned meetings; prepares summaries as needed.
• 8. Plans and coordinates all team meetings and events (All Team meetings, workshops, conferences).
• 9. Performs other duties to support department operations.

Skills

Administrative coordination

Calendaring

Confidentiality

Communication

Independent judgment

Education

High School Diploma or GED

Associate’s degree in business/IT

Job description

Yuhaaviatam of San Manuel Nation is seeking a Senior Administrative Assistant to provide administrative and professional support to the Information Technology department. The role involves handling a range of moderately complex duties with sensitivity and initiative, ensuring efficient operation and professional communication.

You will coordinate IT Director calendars, process invoices, protect confidentiality, liaise with Accounting, manage meetings and events, and assist in travel and expense