IT Executive Assistant: Calendar, Invoicing & Liaison

San Manuel Band of Mission Indians; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

San Manuel Band of Mission Indians is seeking a Senior Administrative Assistant to support the Information Technology department. Under the Supervisor, Executive Administrative IT, you will manage calendars, coordinate events and meetings, process invoices, and handle confidential information with discretion.

You will also liaise between IT and Accounting, perform data entry for purchases, review travel and expense reports, and assist in planning IT team events.

Qualifications

• Requires high school diploma or GED; Associate degree preferred.
• Minimum five years in administrative support; IT knowledge preferred.
• Must present information effectively to managers, coworkers and vendors.
• Maintain confidentiality and comply with laws/regulations.

Responsibilities

• Manage IT Director’s calendar and coordinate events and catering.
• Process IT invoices to ensure timely payments.
• Maintain confidentiality and act as liaison between IT and Accounting.
• Enter data to initiate technology purchases and generate PO transactions.
• Review travel requests and IT expense reports; prepare meeting summaries.
• Plan and coordinate team meetings and events (All Team meetings, workshops).
• Perform other duties to support IT department operations.

Skills

Presentation skills

Interpersonal skills

Professionalism

Discretion

Confidentiality

Education

High School Diploma or GED

Associate’s degree in business or IT

Job description

San Manuel Band of Mission Indians is seeking a Senior Administrative Assistant to support the Information Technology department. Under the Supervisor, Executive Administrative IT, you will manage calendars, coordinate events and meetings, process invoices, and handle confidential information with discretion.

You will also liaise between IT and Accounting, perform data entry for purchases, review travel and expense reports, and assist in planning IT team events.