Strategic Group Admin for Contracts & Asset Mgmt

The Johns Hopkins University Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

The Johns Hopkins University Applied Physics Laboratory (APL) seeks a highly organized Group Administrator to provide administrative and operational support for the Contracts & Enterprise Asset Management group in Laurel, MD. You will partner with group leadership and enterprise services to ensure timely, accurate support and maintain essential records.

Responsibilities include calendar management, travel planning, training coordination, onboarding support, event planning, budget tracking, and

Qualifications

• High School Diploma or equivalent with 5+ years of administrative support, or a bachelor's with 2+ years.
• Proficient with SharePoint and MS Office (Outlook, Word, Excel, PowerPoint, Adobe).
• Strong teamwork and excellent interpersonal, organizational, and communication skills.
• High attention to detail, ability to anticipate problems, multitask, and adapt to changing priorities.
• Ability to develop and assess efficient approaches to routine problems.

Responsibilities

• Provide admin and operational support to group leadership and staff, including calendar management, meeting coordination, and minutes tracking.
• Coordinate travel, purchasing, reimbursements, vendor coordination, and invoice tracking.
• Support staff development by coordinating training, certifications, licenses, and memberships; send renewal reminders.
• Assist recruiting, onboarding, and intern programs with requisitions, interviews, and workspace arrangements.
• Plan group events and manage hoteling spaces; assist with campus space reservations for hybrid work.
• Track budgets, spending, and commitments; reconcile charges and flag discrepancies.
• Maintain contract records in CRMS/SharePoint; ensure data integrity and retention compliance.
• Coordinate meetings by arranging room, AV, visitor control, and escorting visitors.
• Draft documentation; review and process memos and presentations with security in mind.
• Undertake special projects to improve communication and workflows within the group.
• Collaborate with administrative staff across BCFD to balance workload.

Skills

Communication

Organizational skills

Analytical skills

Attention to detail

Teamwork

Calendar management

Education

High School Diploma or equivalent

Bachelor's degree

Tools

SharePoint

MS Office

Outlook

Word

Excel

PowerPoint

Adobe

Job description

The Johns Hopkins University Applied Physics Laboratory (APL) seeks a highly organized Group Administrator to provide administrative and operational support for the Contracts & Enterprise Asset Management group in Laurel, MD. You will partner with group leadership and enterprise services to ensure timely, accurate support and maintain essential records.

Responsibilities include calendar management, travel planning, training coordination, onboarding support, event planning, budget tracking, and