Senior Operations Admin & Onboarding Specialist (FPS)

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory (APL) is seeking an Office Administrator to support the Force Projection Sector (FPS) operations, coordinating calendars, travel, training, onboarding, and recruitment tasks on-site at the Laurel campus.

You will join a hardworking team of financial managers and operations staff, ensuring seamless support across KCP & KCS groups and helping drive efficiency in daily admin activities. A strong customer-service mindset is essential.

Qualifications

• Have a high school diploma or equivalent.
• Have 5+ years of administrative office experience.
• Have a proven track record of strong communication skills.
• Have a demonstrated customer service mindset with a commitment to reducing administrative burdens for staff by providing proactive, responsive, and solutions-focused support.
• Are proficient in Microsoft Office suite products, particularly Excel, Word, PowerPoint, and Outlook.
• Are a self-starter who is able to independently prioritize tasks, exercise sound judgment, and pro-actively resolve issues.
• Have a demonstrated ability to work effectively under pressure and can easily and quickly adapt to changing priorities.
• Are a flexible and supportive team member, willing to adapt to changing priorities and work well in a team environment.
• Are able to obtain an Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Responsibilities

• Provide on-site administrative support to group supervisors and FPS Operations staff by performing routine admin tasks such as scheduling meetings, managing calendars, ordering supplies, processing reimbursements, and arranging travel.
• Manage and track certification and training requirements for FPS Operations staff, including scheduling on-site training events.
• Coordinate interviews and support recruitment activities during the hiring process.
• Assist in logistics of staff office moves and onboarding activities for new FPS Operations staff.
• Serve as Group Property Associate for KCP and KCS groups, processing surplus property requests and inventory.
• Collaborate with FPS Operations Administration to create standard procedures and improve group efficiency.
• Participate in operations initiatives and identify opportunities to enhance administrative procedures.

Skills

Administrative experience

Communication skills

Customer service mindset

MS Office proficiency

Self-starter / independence

Work under pressure

Team player

Security clearance readiness

Education

High School Diploma

Associates degree

Job description

Johns Hopkins Applied Physics Laboratory (APL) is seeking an Office Administrator to support the Force Projection Sector (FPS) operations, coordinating calendars, travel, training, onboarding, and recruitment tasks on-site at the Laurel campus.

You will join a hardworking team of financial managers and operations staff, ensuring seamless support across KCP & KCS groups and helping drive efficiency in daily admin activities. A strong customer-service mindset is essential.