Dynamic Group Administrator – Contracts & Asset Management

Johns Hopkins University Applied Physics Laboratory LLC; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD, seeks a highly organized Group Administrator to provide administrative and operational support for the Contracts & Enterprise Asset Management group.

You will manage calendars, travel, purchasing, onboarding, and budget tracking while collaborating with group leadership, staff, and enterprise service teams to ensure timely, accurate resources and information for effective operations.

Qualifications

• High School Diploma or equivalent with a minimum of 5 years of administrative support experience, or a Bachelor’s degree with a minimum of 2 years of administrative support experience.
• Proficient with SharePoint and the MS Office suite (Outlook, Word, Excel, PowerPoint, Adobe).
• Strong interpersonal, organizational and communication skills with the ability to work collaboratively in a team.
• Ability to maintain attention to detail, manage multiple tasks, and adapt to changing priorities while maintaining quality and accuracy.
• Experience with or knowledge of contract management, procurement, travel, recruiting, or budget-tracking functions is advantageous.
• Familiarity with systems such as iCIMS, Oracle, Source2Pay, and SharePoint/CRMS, or other enterprise systems.
• Experience with government contracting concepts, records-retention requirements, or regulatory monitoring.
• Experience coordinating equipment inventory, transfers, and disposals as a property administrator.

Responsibilities

• Provide administrative and operational support to group leadership and staff, including calendar management, meeting coordination, agenda/material preparation, minutes and action-item tracking, and correspondence.
• Coordinate employee travel, purchasing, and related reimbursements, travel reservations, itineraries, expense reports, and vendor coordination.
• Support staff development and compliance by coordinating training, certifications, licenses, memberships, and conferences; communicating renewal reminders; and identifying learning opportunities.
• Support recruiting, onboarding, and intern programs by tracking requisitions, coordinating interviews, assisting with hiring documentation, and arranging workspaces, equipment, accounts, access, scheduling, and offboarding activities.
• Plan and coordinate group events, morale initiatives, and hybrid-work needs including hoteling spaces and campus reservations.
• Track group budgets, spending, commitments, purchases, travel, training, and anticipated expenses; reconcile charges and identify discrepancies.
• Maintain contract records in CRMS/SharePoint and ensure data integrity, apply proper archival and retention practices, and monitor regulatory developments for impact on staff.
• Serve as the Group Property Administrator by managing assigned property/equipment, coordinating inventories, transfers, relocations, and disposals; provide backup support for property-management activities.
• Coordinate meetings and conferences by securing room locations, setting up AV, advising visitors, and escorting external guests.
• Prepare and edit draft documentation; ensure editorial excellence and proper security procedures for public release.
• Initiate and conduct special projects to develop and implement new procedures and tools to improve communication and workflows within the group.

Skills

Teamwork

Interpersonal skills

Organizational skills

Communication

Attention to detail

Problem solving

Education

High School Diploma or equivalent

Bachelor's degree

Tools

SharePoint

MS Office

Outlook

Word

Excel

PowerPoint

Adobe

Job description

Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD, seeks a highly organized Group Administrator to provide administrative and operational support for the Contracts & Enterprise Asset Management group.

You will manage calendars, travel, purchasing, onboarding, and budget tracking while collaborating with group leadership, staff, and enterprise service teams to ensure timely, accurate resources and information for effective operations.