Strategic Financial Operations Coordinator

Norfolk State University; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University in Norfolk, Virginia, seeks a financial operations professional to monitor department expenditures, process acquisitions, and ensure compliance with university and state policies. You will report to leadership, support the Provost Office with travel authorizations and expense reporting, and maintain accurate fiscal records.

The role emphasizes confidentiality, customer service, and process improvements across the business office, including SPCC reconciliation and

Responsibilities

• Monitor departmental expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.
• Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.
• Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist the executive administration support to the Provost Office including managing complex fiscal operations, preparing travel authorizations and expense reports.
• Ensure business practices are in compliant with university and state policies.
• Identify, recognize, and resolve problems that have established precedents and limited impact.
• Refers non-standard questions and problems to higher levels.
• Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations.
• Develop written documents and/or reports conveying information, general guidelines, and standard procedures.
• Communicate information, general guidelines, and standard procedures.
• Deliver outstanding customer service while serving as a resource for all IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes, documentation, and operational efficiencies.
• Exercise sound judgment, discretion, and professionalism while managing confidential information.
• Perform additional duties as assigned in support of department goals.

Job description

Norfolk State University in Norfolk, Virginia, seeks a financial operations professional to monitor department expenditures, process acquisitions, and ensure compliance with university and state policies. You will report to leadership, support the Provost Office with travel authorizations and expense reporting, and maintain accurate fiscal records.

The role emphasizes confidentiality, customer service, and process improvements across the business office, including SPCC reconciliation and