Strategic Finance Executive Assistant to CFO

Aerostar Airport Holdings, LLC; Carolina (PR); On-site; USD 65,000 - 90,000; Full time

Job summary

Aerostar Airport Holdings, LLC is seeking a Finance Executive Assistant to provide high-level administrative support to the CFO and assist the Finance Department. The role demands exceptional organization, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

You will serve as a trusted partner, coordinating complex schedules, preparing materials, and ensuring confidentiality while supporting strategic initiatives and efficient communication across

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Minimum 5+ years of experience supporting C-level executives.
• Experience in a mid-sized organization (300–500 employees) preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and maintain the CFO and Assistant CFO’s calendar, including scheduling meetings, travel arrangements, and event coordination.
• Prepare agendas, presentations, briefing materials, and documentation for meetings.
• Draft and edit correspondence, reports, and other official documents.
• Screen, prioritize, and manage communications with discretion and professionalism.
• Act as the primary point of contact between the CFO/Assistant CFO and internal teams, board members, and external partners.
• Ensure compliance with company policies and procedures.
• Anticipate needs and propose solutions to optimize time and resources.
• Coordinate and follow up on strategic initiatives and special projects.
• Prepare and process expense reports for the CFO and Assistant CFO.
• Maintain petty cash control for the Finance Department and disburse as required.
• Deliver monthly petty cash documentation to each department.
• Process quarterly financial statements to bondholders.
• Handle sensitive information with confidentiality and professionalism.
• Execute other duties assigned by the CFO and/or Assistant CFO.

Skills

Excellent organizational

Time-management

Written communication

Verbal communication

Discretion/confidentiality

Independent work

Microsoft Office

Teams/Zoom

ERP proficiency

Education

Bachelor's degree in Business Administration/Communications/related field

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

ERP system

Job description

Aerostar Airport Holdings, LLC is seeking a Finance Executive Assistant to provide high-level administrative support to the CFO and assist the Finance Department. The role demands exceptional organization, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

You will serve as a trusted partner, coordinating complex schedules, preparing materials, and ensuring confidentiality while supporting strategic initiatives and efficient communication across