Strategic Executive Team Coordinator

Fly CHA; Wilmington (NC); On-site; USD 60,000 - 65,000; Full time

Job summary

Tailwind Hospitality is seeking an experienced Executive Assistant to support our senior leadership team in Wilmington, NC. This full-time role helps manage calendars, coordinate travel, prepare materials, and ensure follow-up on actions.

You will maintain confidential information with discretion and drive efficiency across the executive office. You will coordinate meetings, board activities, and cross-functional logistics, reporting to the leadership team and contributing to project success in

Qualifications

• Five+ years in an Executive Assistant or similar senior support role.
• Experience supporting multiple executives is highly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and coordinate calendars, meetings, and schedules for the executive leadership team.
• Plan and organize executive travel, itineraries, and related changes.
• Coordinate internal and external meetings, agendas, and follow-up actions.
• Prepare materials, reports, and presentations for executive use.
• Support expense reports, invoices, and travel expenses.
• Maintain organized electronic files and key records.
• Oversee event logistics for leadership offsites and board-related activities.
• Assist with special projects and initiative tracking.

Skills

Executive support experience

Multi-executive support

Discretion & judgment

Communication skills

Proactive problem solving

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Teams

Job description

Tailwind Hospitality is seeking an experienced Executive Assistant to support our senior leadership team in Wilmington, NC. This full-time role helps manage calendars, coordinate travel, prepare materials, and ensure follow-up on actions.

You will maintain confidential information with discretion and drive efficiency across the executive office. You will coordinate meetings, board activities, and cross-functional logistics, reporting to the leadership team and contributing to project success in