Strategic Executive Assistant for Leadership Team

Tailwind Concessions LLC; Wilmington (NC); On-site; USD 60,000 - 65,000; Full time

Job summary

Tailwind Hospitality in Wilmington, NC seeks an experienced Executive Assistant to support the executive leadership team. This full-time role coordinates calendars, travel, meetings, and communications with discretion to keep the organization running smoothly.

The position requires prioritizing multiple priorities, preparing materials, and tracking follow-up items to help leadership stay efficient in a fast-paced, entrepreneurial environment.

Qualifications

• 5+ years of experience as an Executive/ Senior Administrative Assistant or similar role.
• Experience supporting multiple executives simultaneously is preferred.
• Exceptional organizational and time-management skills.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Manage and coordinate calendars, meetings, appointments for executive leadership.
• Coordinate executive travel including flights, hotels, and ground transportation.
• Organize executive meetings, board meetings, and other internal/external meetings.
• Prepare meeting agendas, materials, presentations, and follow-up items.
• Serve as central point of coordination between executive team and other departments.
• Assist executives in prioritizing meetings, deadlines, and commitments.
• Coordinate communications with employees, partners, vendors, and external parties.
• Prepare and edit correspondence and executive-level materials.
• Assist with expense reports and travel expenses.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communications

Vendor coordination

Tools

Microsoft Outlook

Microsoft Office

PowerPoint

Excel

Teams

Job description

Tailwind Hospitality in Wilmington, NC seeks an experienced Executive Assistant to support the executive leadership team. This full-time role coordinates calendars, travel, meetings, and communications with discretion to keep the organization running smoothly.

The position requires prioritizing multiple priorities, preparing materials, and tracking follow-up items to help leadership stay efficient in a fast-paced, entrepreneurial environment.