Strategic Executive Project Manager – Ministry Leadership

OurCalling, Inc; Dallas (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off (3+ weeks)

Health Reimbursement Benefit

Parental Leave

Life Insurance

Retirement Plan with matching

Job summary

OurCalling, a Christ-centered ministry in Dallas, is seeking an Executive Project Manager to support the CEO with strategic communications, project oversight, and daily operations in a technology-driven nonprofit environment.

The role requires a bachelor’s degree (or equivalent) and at least 7 years in project management or systems development, with proven experience using Notion, Klipfolio, and automation tools to manage multi-team workflows and complex calendars.

Qualifications

• Bachelor’s degree or comparable work experience./
• Minimum of 7 years’ experience within systems development and/or project management environments
• Minimum of 7 years’ experience managing administrative matters
• Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams
• Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines
• Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions
• Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team
• Excellent problem-solving and conflict management abilities
• Excellent attention to detail and organizational skills while working autonomously, with minimal or no supervision
• Experienced in maintaining high standards of performance, credibility, and integrity
• Kind, humble, friendly demeanor; a team-player, able to effectively communicate with all internal and external stakeholders including staff, donors, volunteers, and neighbors experiencing homelessness
• Commitment to serving the homeless community and advancing the vision and mission of OurCalling; previous experience working in a faith-based organization, preferred
• Upholding a close and growing relationship as a disciple of Jesus Christ
• Experience with dashboards like Klipfolio, automation platforms like Zapier, and being comfortable using and learning various new technologies

Responsibilities

• Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements
• Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution
• Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations
• Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications
• Maintain strong lines of communication between the CEO and internal/external partners
• Proactively manage the CEO’s daily and long-term schedules to optimize time for strategic objectives, meetings, and external commitments
• Curate and deliver concise briefing materials, background notes, and recommendations ahead of meetings and public events
• Anticipate conflicts or schedule changes, resolving issues swiftly to ensure smooth transitions and effective agenda management
• Provide high-level clerical and administrative support: maintain organized files, manage correspondence, prepare documents, and ensure critical information is accurately recorded
• Serve as a trusted gatekeeper and main point of contact for the CEO by screening communications, calls, and visitors, minimizing disruptions, and redirecting or handling general queries and requests as appropriate
• Ensure the utmost confidentiality in all matters relating to leadership decisions, sensitive projects, and proprietary or personal information; exercise sound judgement and professional discretion as a representative of the CEO’s office

Skills

Executive support

Project management

Notion experience

Dashboard tools

Zapier automation

Calendar management

Education

Bachelor’s degree or comparable work experience

Tools

Notion

Klipfolio

Zapier

Job description

OurCalling, a Christ-centered ministry in Dallas, is seeking an Executive Project Manager to support the CEO with strategic communications, project oversight, and daily operations in a technology-driven nonprofit environment.

The role requires a bachelor’s degree (or equivalent) and at least 7 years in project management or systems development, with proven experience using Notion, Klipfolio, and automation tools to manage multi-team workflows and complex calendars.