Executive Project Manager - Christian Ministry

OurCalling Inc.; Dallas (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Parental leave

Life insurance

Retirement plan

Job summary

OurCalling Inc. is seeking an Executive Project Manager to serve as a strategic advisor to the CEO in a fast-paced ministry environment. You will support executive communications, manage projects, and coordinate daily operations, while collaborating with the C-Suite as needed.

The role requires confidence with tools, dashboards, and tech across a nonprofit setting in downtown Dallas. You will lead calendar optimization, briefing preparation, cross-department coordination, and high-level

Qualifications

• Bachelor’s degree or comparable work experience
• Minimum of 7 years’ experience within systems development and/or project management environments
• Minimum of 7 years’ experience managing administrative matters
• Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams
• Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines
• Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions
• Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team
• Excellent problem-solving and conflict management abilities
• Excellent attention to detail and organizational skills while working autonomously
• Experienced in maintaining high standards of performance, credibility, and integrity
• Kind, humble, friendly demeanor; a team-player, able to effectively communicate with all internal and external stakeholders including staff, donors, volunteers, and neighbors experiencing homelessness
• Upholding a close and growing relationship as a disciple of Jesus Christ
• Experience with dashboards like Klipfolio, automation platforms like Zapier, and being comfortable using and learning various new technologies

Responsibilities

• Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements.
• Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution.
• Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations.
• Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications.
• Maintain strong lines of communication between the CEO and internal/external partners.

Skills

Project management

Executive support

Calendar & travel coordination

Communication

Confidentiality & discretion

Problem solving

Team collaboration

Education

Bachelor’s degree or comparable work experience

Tools

Notion

Klipfolio

Zapier

Job description

We request that you submit both a resume and cover letter that demonstrates your interest and qualifications for working in a ministry position and the position that you are applying for. You will not be considered without both. Please see requirements below.

About OurCalling

At OurCalling, our work is rooted in the Gospel and powered by innovation. We are a Christ-centered ministry where every job is a ministry position.

We serve individuals experiencing homelessness and crisis through our Street Outreach and Navigation Center, walking with them on a journey from the streets toward hope, stability, and transformation. We meet each person with grace, accountability, and personalized care. We believe that healing happens through trust, relationship, and the hope of Jesus. Powered by innovation, we go beyond meeting immediate needs to create real solutions that help end homelessness one life at a time. Our commitment is to restoration, not relocation, as we help our neighbors discover a sense of belonging, purpose, and a healthy community. Our aim is to help our neighbors walk with Jesus and take the next steps toward living in healthy community.

Our culture is welcoming, intentional, hopeful, and adaptable. We innovate with courage, serve with humility, and hold firm to the belief that every guest, volunteer, donor, staff member, and partner who walks through our doors is made in the image of God. Our staff is diverse, comprising individuals from various backgrounds and experiences. Grounded in the Gospel, we are committed to loving our neighbors with compassion, accountability, and a dedication to lasting change.

Job Summary: The Executive Project Manager (EPM) serves as a strategic advisor to the CEO, supporting executive communications, project management, and daily operations in a fast-paced, technology-driven ministry environment. The EPM ensures the CEO’s time and focus are effectively allocated, while advancing high-priority organizational initiatives and public leadership responsibilities. Additionally, this role will interact directly with and support the C-Suite as needed. OurCalling is a sophisticated, technology-supported, and technology-development nonprofit and this position requires confidence and competence in adopting and using a wide range of technical tools including project management tools, business intelligence, using/building dashboards, Apple-based applications and technologies. The primary workspace will be in downtown Dallas at the OurCalling navigation center.

Core Responsibilities

• Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements.
• Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution.
• Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations.
• Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications.
• Maintain strong lines of communication between the CEO and internal/external partners.

Executive Briefing and Schedule Management

• Proactively manage the CEO’s daily and long-term schedules to optimize time for strategic objectives, meetings, and external commitments.
• Curate and deliver concise briefing materials, background notes, and recommendations ahead of meetings and public events.
• Anticipate conflicts or schedule changes, resolving issues swiftly to ensure smooth transitions and effective agenda management.

Administrative, Financial, and Confidential Support

• Provide high-level clerical and administrative support: maintain organized files, manage correspondence, prepare documents, and ensure critical information is accurately recorded and easily accessible.
• Serve as a trusted gatekeeper and main point of contact for the CEO by screening communications, calls, and visitors, minimizing disruptions, and redirecting or handling general queries and requests as appropriate.
• Ensure the utmost confidentiality in all matters relating to leadership decisions, sensitive projects, and proprietary or personal information; exercise sound judgement and professional discretion as a representative of the CEO’s office.

Education and Experience

• Bachelor’s degree or comparable work experience
• Minimum of 7 years’ experience within systems development and/or project management environments
• Minimum of 7 years’ experience managing administrative matters
• Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams
• Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines
• Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions. This includes considering personal preferences and having contingency plans.
• Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team
• Excellent problem-solving and conflict management abilities
• Excellent attention to detail and organizational skills while working autonomously, with minimal or no supervision
• Experienced in maintaining high standards of performance, quality, credibility, and integrity
• Kind, humble, friendly demeanor; a team-player, able to effectively communicate with all internal and external stakeholders including staff, donors, volunteers, and neighbors experiencing homelessness
• Able to maintain a high level of professionalism and confidentiality while creating a great customer or stakeholder experience
• Commitment to serving the homeless community and advancing the vision and mission of OurCalling; previous experience working in a faith-based organization, preferred
• Upholding a close and growing relationship as a disciple of Jesus Christ
• Experience with dashboards like Klipfolio, automation platforms like Zapier, and being comfortable using and learning various new technologies

Our Benefits: We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.

The pay range for this role is:

50,000 - 60,000 USD per year (OurCalling - Cesar Chavez)