Executive Assistant

Springborn Staffing; Portland (ME); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Job summary

Springborn Staffing is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO in Portland, ME. This is a high-impact role offering visibility across the business and potential for expanded leadership responsibilities.

You will coordinate cross-functional initiatives, manage confidential information, and help drive organizational growth through effective governance and executive support.

Qualifications

• 7+ years of experience supporting a CEO or senior executive.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Experience with executive governance, boards, or investors is a plus.

Responsibilities

• Support CEO priorities, scheduling, communications, and workflow.
• Coordinate complex initiatives across departments and external partners.
• Maintain project plans, deadlines, and progress updates.
• Prepare exec materials, presentations, and briefing documents.
• Capture decisions and follow-up items from meetings.
• Liaise with attorneys, accountants, consultants, and advisors.
• Organize confidential records, contracts, and governance docs.
• Support board reporting and governance activities.
• Assist with strategic growth initiatives and special projects.

Skills

Executive support

Project coordination

Stakeholder management

Communication

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Our client, an established and growing technology-focused organization is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO. This is not a traditional administrative role. The successful candidate will play a key role in supporting executive leadership, coordinating high-priority initiatives, managing cross-functional projects, and helping drive organizational growth. This position offers significant visibility across the business and a long-term opportunity for an increased leadership role and responsibility.

Key Responsibilities

• Serve as a trusted partner to the CEO, managing priorities, communications, scheduling, and executive workflow.
• Coordinate and track complex initiatives involving multiple departments and external stakeholders.
• Maintain project plans, monitor deadlines, and provide regular progress updates.
• Prepare executive correspondence, presentations, reports, meeting materials, and briefing documents.
• Capture decisions, action items, and follow-up activities from executive meetings.
• Act as a liaison with attorneys, accountants, consultants, strategic partners, and other external advisors.
• Organize and maintain confidential corporate records, contracts, and documentation.
• Support board, governance, and leadership reporting activities.
• Assist with the implementation of strategic growth initiatives and special projects.

Qualifications

• 7+ years of experience supporting a CEO, founder, or senior executive.
• Demonstrated success managing complex projects with multiple stakeholders.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proven ability to handle confidential information with professionalism and discretion.
• Experience working with executive teams, boards, investors, advisors, or corporate governance activities is highly desirable.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and SharePoint.
• Bachelor's degree or equivalent professional experience preferred.

Desired Attributes

• Highly proactive with a strong sense of ownership and accountability.
• Able to thrive in a fast-paced, evolving environment.
• Excellent judgment and problem-solving skills.
• Strong relationship-builder who can effectively interact with senior leaders and external partners.
• Interested in taking on increasing responsibility and contributing to long-term organizational growth.

Competitive executive-level compensation and comprehensive benefits package, commensurate with experience.