Executive Project Manager for Ministry Leadership

OurCalling Inc.; Dallas (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Parental leave

Life insurance

Retirement plan

Job summary

OurCalling Inc. is seeking an Executive Project Manager to serve as a strategic advisor to the CEO in a fast-paced ministry environment. You will support executive communications, manage projects, and coordinate daily operations, while collaborating with the C-Suite as needed.

The role requires confidence with tools, dashboards, and tech across a nonprofit setting in downtown Dallas. You will lead calendar optimization, briefing preparation, cross-department coordination, and high-level

Qualifications

• Bachelor’s degree or comparable work experience
• Minimum of 7 years’ experience within systems development and/or project management environments
• Minimum of 7 years’ experience managing administrative matters
• Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams
• Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines
• Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions
• Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team
• Excellent problem-solving and conflict management abilities
• Excellent attention to detail and organizational skills while working autonomously
• Experienced in maintaining high standards of performance, credibility, and integrity
• Kind, humble, friendly demeanor; a team-player, able to effectively communicate with all internal and external stakeholders including staff, donors, volunteers, and neighbors experiencing homelessness
• Upholding a close and growing relationship as a disciple of Jesus Christ
• Experience with dashboards like Klipfolio, automation platforms like Zapier, and being comfortable using and learning various new technologies

Responsibilities

• Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements.
• Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution.
• Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations.
• Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications.
• Maintain strong lines of communication between the CEO and internal/external partners.

Skills

Project management

Executive support

Calendar & travel coordination

Communication

Confidentiality & discretion

Problem solving

Team collaboration

Education

Bachelor’s degree or comparable work experience

Tools

Notion

Klipfolio

Zapier

Job description

OurCalling Inc. is seeking an Executive Project Manager to serve as a strategic advisor to the CEO in a fast-paced ministry environment. You will support executive communications, manage projects, and coordinate daily operations, while collaborating with the C-Suite as needed.

The role requires confidence with tools, dashboards, and tech across a nonprofit setting in downtown Dallas. You will lead calendar optimization, briefing preparation, cross-department coordination, and high-level