Strategic Executive Operations Partner

OpenAI; Seattle (WA); Hybrid; USD 87,000 - 95,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid work model

Job summary

OpenAI in Seattle is seeking a proactive Member of Executive Operations to partner with leaders, manage complex calendars, expenses, meetings, and travel. This hybrid role requires coordinating across internal and external stakeholders and supporting team events.

Based in Seattle, WA, the position includes relocation assistance and a 3-day-office hybrid schedule, enabling effective collaboration while driving operational excellence for executive leadership.

Qualifications

• 4 to 7 years of executive support, executive operations, or similar experience.
• Experience supporting one or more senior leaders in a fast-paced, high-growth environment.
• Demonstrated experience managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities.
• Experience coordinating complex travel, meetings, and other operational needs with strong attention to detail.
• Excellent written and verbal communication skills with the ability to tailor communication to different audiences.
• A collaborative mindset and enjoy partnering across teams to solve problems and move work forward.
• Strong organizational skills and the ability to operate independently in an environment with changing priorities.
• Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies.
• Interest in AI and the technology OpenAI is building.
• Comfort working in a fast-moving and often ambiguous environment.

Responsibilities

• Manage complex calendars, balancing competing priorities while ensuring leaders’ time is aligned with business needs.
• Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders.
• Plan and manage domestic and international travel, ensuring seamless logistics and execution.
• Support team operations, including All Hands meetings, offsites, happy hours, and other team events.
• Process and manage expense reports in accordance with company policies.
• Build strong working relationships across teams and develop trusted partnerships with the leaders you support.
• Help improve operating rhythms, identify opportunities to streamline processes, and contribute to operational excellence.
• Collaborate closely with other members of Executive Operations to support high-impact initiatives and cross-functional work.
• Exercise sound judgment, professionalism, and discretion when handling confidential information.

Skills

Executive support

Calendar management

Travel coordination

Written & verbal communication

Collaboration

Organizational skills

Cross-functional partnering

Tools

Google Workspace

Slack

Job description

OpenAI in Seattle is seeking a proactive Member of Executive Operations to partner with leaders, manage complex calendars, expenses, meetings, and travel. This hybrid role requires coordinating across internal and external stakeholders and supporting team events.

Based in Seattle, WA, the position includes relocation assistance and a 3-day-office hybrid schedule, enabling effective collaboration while driving operational excellence for executive leadership.