Executive Operations Lead — Hybrid SF, Relocation Support

OpenAI; San Francisco (CA); Hybrid; USD 120,000 - 190,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid work model

Job summary

OpenAI is seeking a seasoned executive operations professional in San Francisco. You will support senior leaders, manage complex calendars, coordinate meetings, and oversee travel logistics to ensure executives stay focused on high-impact work.

You’ll drive operational excellence, streamline processes, and partner across teams in a fast-paced, privacy-conscious environment. This role is part of a hybrid setup with relocation assistance for new hires, reflecting OpenAI's commitment to attracting

Qualifications

• 4 to 12 years of executive support or similar experience.
• Experience supporting senior leaders in fast-paced environments.
• Proven calendar management and scheduling across multiple stakeholders.
• Experience coordinating complex travel and meetings with attention to detail.
• Excellent written and verbal communication, tailored to audiences.
• Collaborative mindset, cross-team problem solving.
• Strong organizational skills, able to operate independently.
• Fluency with Google Workspace, Slack, and productivity tools.
• Interest in AI and OpenAI technology.
• Comfort in fast-moving and often ambiguous settings.

Responsibilities

• Manage complex calendars, balancing priorities to align leaders' time with business needs.
• Coordinate internal and external meetings, resolve scheduling conflicts, and ensure clear communication.
• Plan and manage domestic and international travel logistics.
• Support team operations, including All Hands meetings, offsites, and events.
• Process and manage expense reports per company policy.
• Build relationships across teams and develop trusted partnerships with leaders.
• Improve operating rhythms and identify process improvement opportunities.
• Collaborate with Executive Operations to support cross-functional initiatives.
• Exercise sound judgment and maintain confidentiality where required.

Skills

Calendar management

Travel coordination

Executive support

Communication

Collaboration

Organizational skills

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

OpenAI is seeking a seasoned executive operations professional in San Francisco. You will support senior leaders, manage complex calendars, coordinate meetings, and oversee travel logistics to ensure executives stay focused on high-impact work.

You’ll drive operational excellence, streamline processes, and partner across teams in a fast-paced, privacy-conscious environment. This role is part of a hybrid setup with relocation assistance for new hires, reflecting OpenAI's commitment to attracting