Strategic Executive Operations Partner

AccuScan Sciences; Milpitas (CA); Hybrid; USD 100,000 - 135,000; Full time

Job summary

AccuScan Sciences is seeking an experienced Executive Operations Assistant to partner with the Chief of Staff, helping drive enterprise priorities and governance. The role blends strategic coordination with hands-on administration to ensure flawless execution across the leadership team.

You will manage calendars, prepare materials for meetings and boards, draft communications, and coordinate cross-functional initiatives with Legal, Finance, HR, IT, and Operations.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of executive-level administrative support.
• Board Level experience.
• Demonstrated experience supporting C-suite executives and coordinating senior leadership activities.
• Strong organizational, prioritization, and time management skills.
• Strong project management and cross-functional coordination.
• Exceptional written and verbal communication skills with strong attention to detail.
• Proven ability to manage confidential information with discretion.
• Experience managing complex executive operations and confidential matters.

Responsibilities

• Serves as a primary strategic and administrative partner to the Chief of Staff.
• Manage and optimize the priorities, calendars and scheduling to ensure optimal use of time aligned with business objectives.
• Draft and manage executive communications, correspondence, and presentations.
• Anticipate needs, identify conflicts proactively, and recommend solutions.
• Prepare meeting materials, including agendas, presentations, and executive briefing documents for executive and Board-level discussions.
• Support Board and committee activities, including coordination of materials, agendas, logistics, and governance documentation.
• Serve as a central point of contact for the Chief of Staff’s office, facilitating communication with internal and external stakeholders.
• Track action items, deliverables, and deadlines from executive and Board meetings to ensure follow-through and accountability.
• Perform executive operations activities, including workflow coordination, prioritization, and process optimization.
• Partner cross-functional with Legal, Finance, HR, IT, and Operations to support enterprise initiatives and executive priorities.
• Demonstrate business acumen, executive judgment, and organizational leadership capability.
• Maintain strict confidentiality and exercise of sound judgment in handling sensitive information.
• Anticipate risks, resolve issues proactively, and adapt quickly to shifting priorities.
• Support the President, C-suite, and senior leaders with administrative and coordination needs across key initiatives.
• Coordinate executive travel, including itineraries, logistics, and contingency planning to ensure seamless execution.
• Perform other duties as assigned to support team and organizational objectives.
• Comply with all company policies, procedures, and applicable regulatory requirements.

Skills

Executive support

Board coordination

Cross-functional

Communication

Discretion

Problem solving

Microsoft Office

PowerPoint

Excel

Outlook

Education

Bachelor’s degree in Business Administration, Communications, or related field

Master’s degree (preferred)

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

AccuScan Sciences is seeking an experienced Executive Operations Assistant to partner with the Chief of Staff, helping drive enterprise priorities and governance. The role blends strategic coordination with hands-on administration to ensure flawless execution across the leadership team.

You will manage calendars, prepare materials for meetings and boards, draft communications, and coordinate cross-functional initiatives with Legal, Finance, HR, IT, and Operations.