Strategic Executive Assistant to C-Suite (Biotech)

Trimaren Human Capital Partners, LLC; Northern (KY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Health benefits

Wellness program discounts

Mental health resources

Job summary

Confidential Biotech | Stealth Mode is seeking an experienced Executive Assistant to support senior leadership in a fast-moving, high-trust environment. You will manage complex calendars, coordinate domestic and international travel, prepare agendas and briefing materials, and track action items to ensure on-time delivery.

Working closely with internal teams, you will help streamline administrative processes, handle confidential information, and act as a cultural ambassador aligning with the

Qualifications

• BA/BS plus 5+ years of executive administrative support experience within biotechnology or life sciences.
• Demonstrated ability to support senior leaders with shifting priorities, demanding schedules, and highly confidential information.
• Exceptional organizational skills and attention to detail, with strong written and verbal communication abilities.
• Experience coordinating complex calendars, meetings, travel, expenses, and executive-level logistics with minimal supervision.
• A proactive, resourceful, and calm approach to problem-solving; you anticipate needs and follow through reliably.

Responsibilities

• Provide proactive, day-to-day support to one or more C-Suite executives, including complex calendar management, prioritization, and meeting coordination.
• Coordinate domestic and international travel, itineraries, accommodations, and expense processing with a high degree of accuracy and discretion.
• Prepare agendas, briefing materials, meeting logistics, and follow-up notes for internal leadership meetings, cross-functional discussions, and select external interactions.
• Track action items, deadlines, and communications to ensure commitments are completed efficiently and nothing falls through the cracks.
• Support board, investor, and partner-related preparation as needed, while maintaining strict confidentiality and professionalism.
• Partner with internal teams to streamline administrative processes, improve coordination, and support a polished executive office experience.
• Handle sensitive information, ad hoc priorities, and last-minute changes with sound judgment and a solutions-oriented approach.
• Serve as a trusted cultural ambassador who proactively drives day-to-day administrative success and ensures team alignment with the company's core values.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Written and verbal communication

Education

BA/BS in related field

Tools

Microsoft Office

Job description

Confidential Biotech | Stealth Mode is seeking an experienced Executive Assistant to support senior leadership in a fast-moving, high-trust environment. You will manage complex calendars, coordinate domestic and international travel, prepare agendas and briefing materials, and track action items to ensure on-time delivery.

Working closely with internal teams, you will help streamline administrative processes, handle confidential information, and act as a cultural ambassador aligning with the