Executive Assistant & Operations Partner

Paired; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Paired is seeking an organized Executive Assistant to partner with the Chief of Staff across multiple operating businesses. The role emphasizes structured workflows, proactive communication, and meticulous handling of confidential information.

The successful candidate will manage inbox and calendar, translate meeting notes into actionable items, and coordinate cross-company tasks while maintaining scheduling discipline and attention to detail.

Qualifications

• Exceptional attention to detail — nothing slips through the cracks.
• Strong project management experience — able to track tasks, owners, and deadlines across multiple workstreams.
• Highly organized — thrives on structure and keeping information easy to find.
• Clear written communicator, comfortable managing email and calendar independently.
• Trustworthy with confidential and financial information.
• Proactive — flags issues and follows up without being asked twice.

Responsibilities

• Inbox & Calendar Management — Keep the Chief of Staff's inbox organized and labeled, flag priority items, and manage scheduling so nothing is missed.
• Project & Meeting Follow-Through — Turn meeting notes into clear action items, assign owners, and track follow-up to completion.
• Financial & Vendor Coordination — Handle routine payments, invoicing, and document organization (receipts, invoices, statements) across companies.
• Operational Support — Assist with team onboarding/offboarding logistics, event planning, and day-to-day research requests.
• Daily Reporting — Provide a short end-of-day summary on priority items and outstanding follow-ups.

Skills

Attention to detail

Project management

Highly organized

Written communication

Confidential information handling

Proactiveness

Job description

Paired is seeking an organized Executive Assistant to partner with the Chief of Staff across multiple operating businesses. The role emphasizes structured workflows, proactive communication, and meticulous handling of confidential information.

The successful candidate will manage inbox and calendar, translate meeting notes into actionable items, and coordinate cross-company tasks while maintaining scheduling discipline and attention to detail.