Strategic Executive Operations Lead | Secret Clearance

Koniag Services, Inc.; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Koniag Services, Inc. in Washington, DC seeks an Executive Operations Specialist with a Secret clearance to support the COO and divisions. You will manage executive calendars, prepare briefing materials, coordinate travel, and ensure classified correspondence meets DOE/DOD standards.

The role requires five years of SES-level support experience, strong MS Office, SharePoint, and Concur skills, and a proactive, security-conscious approach in a federal environment.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Organizational Management, or Business Management from a regionally accredited college or university
• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Responsibilities

• Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars
• Proactively analyze, prioritize, and de-conflict scheduling requests against priorities, travel schedules, and classified meeting commitments
• Develop and deliver look-ahead briefing books for assigned executives daily
• Coordinate VTC setup across classified and unclassified platforms
• Brief supervisors on meeting context, purpose, background, and sensitivity before engagement
• Draft, format, review, and finalize complex senior-level correspondence and reports
• Review outgoing correspondence for format, conformance, grammar, and classification markings
• Develop and maintain SOPs for executive admin and advisory support functions
• Facilitate time and attendance submissions for executives
• Coordinate DOE office space relocations and telephone line installations
• Record, organize, and distribute meeting minutes within 24 hours
• Coordinate secured meetings and classified events with the HSO
• Issue thank-you communications to presenters within 3 business days
• Coordinate with Corporate Business Office on pending leadership actions
• Plan and execute all domestic and international official travel in compliance with FTR and JTR
• Submit travel vouchers within five business days of travel
• Manage travel logistics using Concur Government Edition
• Maintain verified inventory of GFE
• Manage SharePoint content for executive SOPs and workflows
• Develop and maintain indexed decision logs for administrative actions
• Ensure documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE directives
• Must hold a current, fully adjudicated Secret security clearance

Skills

Executive Operations Support

Classified Environment Operations

Congressional/Controlled Corresponds

Secure Meeting Coordination

Education

Bachelor's Degree (Business Administration / Public Administration / Organizational Management)

Advanced degrees preferred

Tools

Microsoft Office Suite

Concur Government Edition

SharePoint

CATMS/ETMS2/JIRA

Job description

Koniag Services, Inc. in Washington, DC seeks an Executive Operations Specialist with a Secret clearance to support the COO and divisions. You will manage executive calendars, prepare briefing materials, coordinate travel, and ensure classified correspondence meets DOE/DOD standards.

The role requires five years of SES-level support experience, strong MS Office, SharePoint, and Concur skills, and a proactive, security-conscious approach in a federal environment.