Executive Operations Specialist

Koniag Government Services; Washington (District of Columbia); Sur place; USD 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Parental leave

Life and disability insurance

Flexible spending accounts

Commuter benefits

Tuition reimbursement

Résumé du poste

Koniag Professional Services, LLC, a Koniag Government Services company, seeks an Executive Operations Specialist with a Secret clearance to provide high-level executive and operational support to the COO and Division Deputy Directors in Washington, DC.

Responsibilities include calendar ownership, briefing books, travel or VTC coordination, and drafting senior-level correspondence. The role requires strict adherence to security classifications and DOE/DOD guidelines.

Qualifications

• Minimum five years of direct support to SES-level officials or equivalent.
• Experience in a classified or sensitive environment with handling of CUI, DOE/DOD materials.

Responsabilités

• Own COO and Division Deputy Directors' executive calendars; prioritize requests against priorities and travel schedules.
• Draft, format and finalize senior-level correspondence and reports; ensure proper format and classification markings.
• Develop SOPs for executive administrative support; manage time and attendance submissions.
• Coordinate secure meeting and classified events with the Security Officer; organize and distribute meeting minutes within 24 hours.

Connaissances

Executive support

Calendar management

Federal travel

Correspondence drafting

Formation

Bachelor’s Degree

Outils

CATMS

ETMS2

JIRA

Concur Government Edition

SharePoint

Description du poste

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC.
Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.
We are seeking an accomplishedExecutive Operations Specialistto provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors.

Hours Of Operations

• Monday – Friday | 8:00 AM – 5:30 PM (EST)
• Surge support outside standard hours may be required with advanced CO approval

Key Responsibilities

Executive Scheduling & Calendar Management:

• Serve as the authoritative owner of theCOO and Division Deputy Directors'executive calendars
• Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments
• Develop and deliverlook-ahead briefing booksfor each assigned executive on a daily basis
• Coordinate all aspects ofVTC setupacross classified and unclassified platforms
• Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement

Senior-Level Correspondence & Administrative Support

• Draft, format, review, and finalizecomplex senior-level correspondence, memoranda, reports, and executive communications
• Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature
• Develop and maintainSOPsfor all executive administrative and advisory support functions
• Facilitatetime and attendance submissionsfor assigned executives
• Coordinate DOE office space relocations and telephone line installations

Meeting & Event Coordination

• Record, organize, and distributemeeting minuteswithin 24 hours of conclusion
• Coordinatesecured meetings and classified eventswith the HSO
• Issuethank-you communicationsto presenters and attendees within 3 business days
• Coordinate with the Corporate Business Office on pending leadership actions

Travel Coordination

• Plan and execute alldomestic and international official travelin full compliance with FTR and JTR
• Submit alltravel vouchers within five (5) business daysof travel conclusion
• Manage all travel logistics usingConcur Government Edition

Information, Asset & Records Management

• Maintain verified inventory of allGFEassigned to leadership
• ManageSharePointcontent for executive SOPs and administrative workflows
• Develop and maintainindexed decision logsfor all administrative actions
• Ensure all documentation involvingCUI, OUO, PII, or Confidentialmaterials is handled per DOE security directives

Education(Mandatory)

• Bachelor's Degree(minimum) inBusiness Administration, Public Administration, Organizational Management, or Business Managementfrom a regionally accredited college or university
• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Security Clearance(Mandatory)

• Must hold acurrent, fully adjudicated Secret security clearanceat time of application
• Expired, lapsed, pending, or previously held clearances that are no longer activedo not satisfy this requirement
• Candidates without an active Secret clearance will be immediately disqualified

Experience

Requirement

Minimum Standard

Executive Operations Support

Minimum5 yearsdirect support toSES-level officials, Three/Four-Star General Officers, or equivalent

Classified Environment Operations

Must have operated in aclassified or sensitive environmentwith documented responsibility for classified or CUI correspondence

Federal Travel System Proficiency

Hands-on experience astravel preparerusingDTS, E2 Solutions, or Concur Government Edition— commercial systems do not qualify

Congressional/Controlled Correspondence

Must have directly managedIG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondencefor a senior federal executive

Secure Meeting Coordination

Must demonstrate prior coordination ofSCIF-based or classified meeting environmentswith a Security Officer

Technical Skills(Mandatory)

• Advanced proficiency inMicrosoft Office Suitein a federal document production context
• Proficiency in afederal task management system(CATMS, ETMS2, JIRA, or equivalent)
• Working knowledge ofConcur Government Edition
• Proficiency inSharePointfor federal document control and SOP management
• Ability to draft correspondence conforming toDOE or DOD correspondence style guides

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [e-mail] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352