Executive Operations Specialist

Koniag Services, Inc.; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Koniag Services, Inc. in Washington, DC seeks an Executive Operations Specialist with a Secret clearance to support the COO and divisions. You will manage executive calendars, prepare briefing materials, coordinate travel, and ensure classified correspondence meets DOE/DOD standards.

The role requires five years of SES-level support experience, strong MS Office, SharePoint, and Concur skills, and a proactive, security-conscious approach in a federal environment.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Organizational Management, or Business Management from a regionally accredited college or university
• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Responsibilities

• Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars
• Proactively analyze, prioritize, and de-conflict scheduling requests against priorities, travel schedules, and classified meeting commitments
• Develop and deliver look-ahead briefing books for assigned executives daily
• Coordinate VTC setup across classified and unclassified platforms
• Brief supervisors on meeting context, purpose, background, and sensitivity before engagement
• Draft, format, review, and finalize complex senior-level correspondence and reports
• Review outgoing correspondence for format, conformance, grammar, and classification markings
• Develop and maintain SOPs for executive admin and advisory support functions
• Facilitate time and attendance submissions for executives
• Coordinate DOE office space relocations and telephone line installations
• Record, organize, and distribute meeting minutes within 24 hours
• Coordinate secured meetings and classified events with the HSO
• Issue thank-you communications to presenters within 3 business days
• Coordinate with Corporate Business Office on pending leadership actions
• Plan and execute all domestic and international official travel in compliance with FTR and JTR
• Submit travel vouchers within five business days of travel
• Manage travel logistics using Concur Government Edition
• Maintain verified inventory of GFE
• Manage SharePoint content for executive SOPs and workflows
• Develop and maintain indexed decision logs for administrative actions
• Ensure documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE directives
• Must hold a current, fully adjudicated Secret security clearance

Skills

Executive Operations Support

Classified Environment Operations

Congressional/Controlled Corresponds

Secure Meeting Coordination

Education

Bachelor's Degree (Business Administration / Public Administration / Organizational Management)

Advanced degrees preferred

Tools

Microsoft Office Suite

Concur Government Edition

SharePoint

CATMS/ETMS2/JIRA

Job description

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

We are seeking an accomplished Executive Operations Specialist to provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors.

Hours of Operations:

• Monday – Friday | 8:00 AM – 5:30 PM (EST)
• Surge support outside standard hours may be required with advanced CO approval

Key Responsibilities:

Executive Scheduling & Calendar Management:

• Serve as the authoritative owner of theCOO and Division Deputy Directors'executive calendars
• Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments
• Develop and deliverlook-ahead briefing booksfor each assigned executive on a daily basis
• Coordinate all aspects ofVTC setupacross classified and unclassified platforms
• Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement

Senior-Level Correspondence & Administrative Support:

• Draft, format, review, andfinalizecomplex senior-level correspondence, memoranda, reports, and executive communications
• Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature
• Develop and maintainSOPsfor all executive administrative and advisory support functions
• Facilitatetime and attendance submissionsfor assigned executives
• Coordinate DOE office space relocations and telephone line installations

Meeting & Event Coordination:

• Record, organize, and distributemeeting minuteswithin 24 hours of conclusion
• Coordinatesecured meetings and classified eventswith the HSO
• Issuethank-you communicationsto presenters and attendees within 3 business days
• Coordinate with the Corporate Business Office on pending leadership actions

Travel Coordination:

• Plan and execute alldomestic and international official travelin full compliance with FTRandJTR
• Submit alltravel vouchers within five (5) business daysof travel conclusion
• Manage all travel logisticsusingConcur Government Edition

Information, Asset & Records Management:

• Maintain verified inventory of allGFEassigned to leadership
• ManageSharePointcontent for executive SOPs and administrative workflows
• Develop and maintainindexed decision logsfor all administrative actions
• Ensure all documentation involvingCUI, OUO, PII, or Confidentialmaterials is handled per DOE security directives

Education (Mandatory):

• Bachelor's Degree(minimum) inBusiness Administration, Public Administration, Organizational Management, or Business Managementfrom a regionally accredited college or university
• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Security Clearance (Mandatory):

• Must hold acurrent, fullyadjudicated Secret security clearanceat time of application
• Expired, lapsed, pending, or previously held clearances that are no longer activedo not satisfy this requirement
• Candidates without an active Secret clearance will be immediatelydisqualified

Experience:

• Executive Operations Support - Minimum5 yearsdirect support toSES-level officials, Three/Four-Star General Officers, or equivalent
• Classified Environment Operations - Must haveoperatedin aclassified or sensitive environmentwith documented responsibility for classified or CUI correspondence
• Federal Travel System Proficiency - Hands-on experience astravel preparerusingDTS, E2 Solutions, or Concur Government Edition— commercial systems do not qualify
• Congressional/Controlled Correspondence - Must have directly managedIG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondencefor a senior federal executive
• Secure Meeting Coordination - Mustdemonstrateprior coordination ofSCIF-based or classified meeting environmentswith a Security Officer

Technical Skills (Mandatory):

• Advancedproficiency inMicrosoft Office Suitein a federal document production context
• Proficiency in afederal task management system(CATMS, ETMS2, JIRA, or equivalent)
• Working knowledge ofConcur Government Edition
• Proficiency inSharePointfor federal document control and SOP management
• Ability to draft correspondence conforming toDOE or DOD correspondence style guides

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristicprotected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [e-mail] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled.Shareholder Preference in accordance with Public Law 88-352