Strategic Executive Operations & Events Coordinator

DTK inc; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

DTK inc seeks an Executive Operations Coordinator to provide administrative, operational, and project coordination support to the CEO and leadership team in Houston, TX. You will help coordinate meetings, communications, client engagement activities, employee recognition programs, and company events.

The ideal candidate is highly organized, proactive, and detail-oriented, capable of managing multiple priorities while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• Experience coordinating meetings, events, and communications.
• Ability to manage multiple priorities and meet deadlines.
• Strong confidentiality and discretion.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and related tools.
• Bachelor's degree preferred.
• Two+ years supporting executives preferred.

Responsibilities

• Provide administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and follow-up on action items.
• Coordinate executive meetings by preparing agendas, presentations, reports, and supporting materials.
• Track action items, project timelines, and deadlines to ensure initiatives move forward.
• Organize and maintain executive documents, files, and confidential information.
• Assist with operational projects and cross-functional initiatives as assigned.
• Support leadership by researching information, gathering data, and preparing reports.
• Coordinate planning and logistics for company meetings, leadership meetings, employee events, training sessions, and special events.
• Manage event schedules, invitations, meeting materials, catering, room reservations, and vendor coordination.
• Assist with execution of company-sponsored events from planning through completion.
• Coordinate post-event follow-up, including documentation and action items.
• Coordinate Quarterly Business Reviews (QBRs), including scheduling, preparation of presentation materials, and communication with internal teams and clients.
• Support executive leadership and Sales by preparing reports, organizing client information, and coordinating follow-up activities.
• Monitor recurring operational initiatives and help ensure deliverables are completed on schedule.
• Assist with process improvements and documentation for executive-led initiatives.
• Assist in drafting, editing, and distributing internal and external communications.
• Partner with the Marketing team to coordinate company announcements, events, campaigns, and special projects.
• Help maintain consistency in executive communications and presentation materials.
• Coordinate communication timelines for company initiatives and leadership announcements.
• Coordinate the Employee of the Month program from nomination through recognition.
• Track nominations and maintain recognition records.
• Prepare employee recognition communications and presentation materials.
• Coordinate certificates, awards, announcements, and related recognition activities.
• Assist with additional employee engagement and recognition initiatives throughout the year.
• Maintain professionalism and confidentiality while handling sensitive company information.
• Coordinate meetings across multiple departments and communicate scheduling changes.
• Assist with purchasing office supplies or event materials as needed.
• Support additional administrative and operational responsibilities assigned by executive leadership.

Skills

Organizational skills

Project coordination

Written and verbal communication

Confidentiality and judgment

Interpersonal skills

Microsoft Office

Education

Bachelor's degree in Business Administration, Communications, Organizational Management

Tools

Microsoft Office

Job description

DTK inc seeks an Executive Operations Coordinator to provide administrative, operational, and project coordination support to the CEO and leadership team in Houston, TX. You will help coordinate meetings, communications, client engagement activities, employee recognition programs, and company events.

The ideal candidate is highly organized, proactive, and detail-oriented, capable of managing multiple priorities while maintaining confidentiality and professionalism in a fast-paced environment.