Executive Assistant & Strategic Communications Partner

KLDiscovery; United States; On-site; USD 90,000 - 140,000; Full time

Job summary

KLDiscovery is seeking an experienced Executive Assistant to support the CEO and the executive leadership team. The role goes beyond calendar and travel coordination, shaping internal communications and ensuring leadership messaging remains aligned and timely.

You will drive complex scheduling, confidential communications, and board materials while coordinating cross-functional efforts with People & Culture and Marketing to land messages effectively across the company.

Qualifications

• 6+ years supporting C-level or senior executives
• Experience writing and editing executive and company wide communications
• Managing complex calendars and confidential communications
• Coordinating executive meetings, leadership updates, or Board materials
• Fluent with AI tools such as Microsoft Copilot or Claude

Responsibilities

• Provide executive support to CEO and leadership team, including managing complex calendars and domestic/international travel
• Write and edit communications for leadership, coordinate all-hands meetings and town-halls
• Own agendas, materials, and action items for leadership meetings, operating reviews, and Board meetings
• Lead process improvements and AI-enabled workflows across Microsoft 365 tools
• Ensure time, priorities, and handoffs are tracked to keep leadership aligned and accountable

Skills

Executive support

Calendar management

Communications

Project management

Stakeholder management

Tools

Microsoft 365

Outlook

Teams

PowerPoint

SharePoint

Copilot

Claude

Job description

KLDiscovery is seeking an experienced Executive Assistant to support the CEO and the executive leadership team. The role goes beyond calendar and travel coordination, shaping internal communications and ensuring leadership messaging remains aligned and timely.

You will drive complex scheduling, confidential communications, and board materials while coordinating cross-functional efforts with People & Culture and Marketing to land messages effectively across the company.