Executive Events & Administrative Coordinator

Prime Controls Lp; Lewisville (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Dental, Vision

Flexible Spending Account

Generous PTO

ESOP Program

401(k) matching

Company events

Job summary

Prime Controls, L.P. in Dallas, TX is seeking an Administrative Assistant to support the Corporate Events Department and Executive Leadership.

You will coordinate and execute company events, assist with employee engagement initiatives, and provide administrative support to ensure communications are clear and logistics run smoothly. Key responsibilities include planning events, sourcing vendors, managing budgets, coordinating travel, and maintaining documentation.

Qualifications

• 1–3 years in administrative, event coordination, or similar role.
• Experience planning or supporting corporate events preferred.
• Excellent organizational and vendor coordination skills.
• Strong communication and interpersonal abilities.
• Proficiency with Microsoft Office, Outlook, and Excel.

Responsibilities

• Assist in planning, coordinating, and executing company events, parties, and employee appreciation functions from start to finish.
• Source and coordinate with vendors, venues, and caterers; obtain quotes and track event budgets.
• Support event logistics, including invitations, RSVP tracking, room/venue setup, signage, and day-of on-site support.
• Maintain an annual events calendar and help ensure events align with company culture and budget.
• Coordinate travel, lodging, and logistics for events held at offices outside headquarters, as needed.
• Support customer appreciation events and coordinate related materials and gifts.
• Help maintain program documentation, attendee lists, and post-event feedback summaries.
• Assist with ordering, inventory, and distribution of employee merchandise, apparel, and swag.

Skills

Microsoft Office

Outlook

Excel

Organization

Communication

Job description

Prime Controls, L.P. in Dallas, TX is seeking an Administrative Assistant to support the Corporate Events Department and Executive Leadership.

You will coordinate and execute company events, assist with employee engagement initiatives, and provide administrative support to ensure communications are clear and logistics run smoothly. Key responsibilities include planning events, sourcing vendors, managing budgets, coordinating travel, and maintaining documentation.