Operations Coordinator & Executive Support Lead

Keystone Distinction Group; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 55,000 - 76,000; Full time

Job summary

Keystone Distinction Group is seeking an organized Operations Coordinator to partner with senior leadership and keep a fast-paced office running smoothly. The role blends executive support, office operations, recruiting coordination, marketing support, and project coordination, requiring discretion and independence.

The ideal candidate excels at creating order, managing details, and moving multiple priorities forward while collaborating across teams.

Qualifications

• 5+ years of experience in operations coordination or related roles.
• Excellent written and verbal communication with proofreading and attention to detail.
• High emotional intelligence and ability to build relationships at all levels.
• Strong ownership, accountability, and follow-through.
• Excellent organizational skills; ability to manage multiple priorities in a fast-paced environment.
• Discretion when handling confidential information and ability to work with limited oversight.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook; familiarity with Concur or travel/expense platforms.
• Experience with virtual meeting platforms such as Teams and Zoom.

Responsibilities

• Provide day-to-day administrative support to senior executives and leaders.
• Own complex calendars, meeting schedules, and travel arrangements; resolve conflicts and changes.
• Coordinate recurring and special meetings, agendas, materials, catering, logistics, distribution.
• Support travel and expense administration, including expense reporting.
• Prepare and distribute recurring weekly and monthly reports.
• Handle a variety of administrative projects for office and operations.
• Support on-site interview days, schedules, and onboarding activities.
• Maintain CRM information and support marketing/vendor coordination.
• Coordinate onboarding/offboarding and communicate transitions to internal partners.

Skills

Executive support

Calendar management

Travel arrangements

Cross-functional collaboration

Microsoft Office

Concur (travel & expense)

Vendor & marketing support

Tools

Microsoft Office Suite

Concur

Zoom/Teams

WordPress

Job description

Keystone Distinction Group is seeking an organized Operations Coordinator to partner with senior leadership and keep a fast-paced office running smoothly. The role blends executive support, office operations, recruiting coordination, marketing support, and project coordination, requiring discretion and independence.

The ideal candidate excels at creating order, managing details, and moving multiple priorities forward while collaborating across teams.