Senior Executive Assistant — Hybrid (Palo Alto)

GondolaBio, LLC; Palo Alto (CA); Hybrid; USD 150,000 - 170,000; Full time

Benefits offered by this job

Flexible PTO

Competitive pay

Health & Retirement benefits

Job summary

GondolaBio, LLC is seeking a Senior Executive Assistant to provide strategic calendar and travel support to our executive team in Palo Alto. The role combines in-office collaboration with the flexibility of working from home 1–2 days per week.

You will manage confidential communications, draft executive documents, coordinate high-level meetings, and assist with special projects across departments in a fast-paced biopharma environment.

Qualifications

• Bachelor's degree or equivalent required.
• 7–10 years of senior administrative or executive assistant experience, preferably supporting C-suite.
• Proven calendar, travel coordination, and communication skills.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management and meeting coordination.
• Screen and draft correspondence and presentations for executives.
• Coordinate high-level meetings and travel logistics, including complex itineraries.

Skills

Calendar management

Travel coordination

Executive support

Confidentiality

Education

Bachelor's degree

Tools

Zoom

Teams

SVB T&E platform

Job description

GondolaBio, LLC is seeking a Senior Executive Assistant to provide strategic calendar and travel support to our executive team in Palo Alto. The role combines in-office collaboration with the flexibility of working from home 1–2 days per week.

You will manage confidential communications, draft executive documents, coordinate high-level meetings, and assist with special projects across departments in a fast-paced biopharma environment.