Strategic Executive Assistant & Travel Lead

truenorth Convenience Stores; Brecksville (OH); On-site; USD 70,000 - 110,000; Full time

Job summary

truenorth Convenience Stores seeks an Executive Assistant to provide high-level administrative and operational support to the CEO and Executive Team. You will manage complex calendars, coordinate domestic and international travel, and assist with board meetings and confidential corporate matters.

The role requires discretion, strong communication, and the ability to handle multiple priorities in a fast-paced environment. Experience with private aviation or corporate programs is a plus.

Qualifications

• Associate or bachelor’s degree in business administration, communications, executive administration, or related field preferred.
• Minimum of 5 years of progressively responsible administrative, executive assistant, office management, or related experience.
• Previous experience supporting senior executives or an executive leadership team strongly preferred.
• Experience coordinating complex travel, meetings, events, vendors, budgets, and confidential business matters preferred.
• Experience managing multiple corporate programs, vendor relationships, or administrative functions preferred.
• Experience working with private aviation, FBOs, or corporate aircraft is preferred but not required.

Responsibilities

• Provide high-level administrative support to the CEO and Executive Team, including complex calendar management, meeting coordination, correspondence, scheduling, and preparation for executive priorities.
• Coordinate domestic and international executive travel, including commercial and private aviation, hotels, ground transportation, FBO arrangements, conferences, and related logistics.
• Coordinate logistics, reservations, materials, agendas, and meeting arrangements for Board meetings, executive meetings, outings, conferences, and other leadership events.
• Support the Executive Team and corporate counsel with confidential research, document preparation, legal coordination, contracts, records, and other corporate matters.
• Process and coordinate corporate invoices, executive expenses, credit card and Concur reporting, budgets, reconciliations, donations, pledges, sponsorships, and related accounting activities.
• Oversee key corporate programs and vendor relationships, including corporate travel, cell phones, uniforms, subscriptions and memberships, business services, employee stores, sports tickets, UPS/Amazon accounts, and other executive office services.
• Coordinate corporate donations, sponsorships, charitable commitments, the Lyden Family Foundation, and related programs and records.
• Coordinate administration of the corporate condominium, office security and access, office services, executive fleet services, and corporate aircraft operations, including scheduling, records, vendors, invoices, insurance, registrations, and compliance requirements.
• Serve as a professional liaison between the Executive Team and internal and external stakeholders, including employees, customers, vendors, professional organizations, community partners, and business contacts; coordinate customer inquiries and facilitate timely resolution.
• Maintain accurate and confidential corporate records and documentation and support special projects and other business needs as directed by the CEO or Executive Team.

Skills

Calendar management

Travel coordination

Board meeting support

Vendor coordination

Financial & expense administration

Microsoft Office Suite

Concur reporting

Notary Public (preferred)

Education

Associate or Bachelor's degree in business administration, communications, executive administration, or related field

Tools

Microsoft Office Suite

Concur

Job description

truenorth Convenience Stores seeks an Executive Assistant to provide high-level administrative and operational support to the CEO and Executive Team. You will manage complex calendars, coordinate domestic and international travel, and assist with board meetings and confidential corporate matters.

The role requires discretion, strong communication, and the ability to handle multiple priorities in a fast-paced environment. Experience with private aviation or corporate programs is a plus.