Strategic Executive Assistant | Travel & Calendar

Aurora; Mountain View (CA); On-site; USD 96,000 - 172,000; Full time

Job summary

Aurora is hiring an Executive Assistant to support senior leaders, manage complex calendars, and coordinate travel. You will prepare presentations, organize cross-functional meetings, and maintain confidentiality in a fast-paced environment.

Based in Mountain View, CA, this role requires strong communication, proactive problem-solving, and willingness to travel for offsites and team events. Aurora emphasizes collaboration, safety, and inclusion while enabling executive efficiency.

Qualifications

• Proven track record of managing complex executive calendars across multiple time zones.
• Exceptional verbal and written communication with executives and partners.
• High precision in document preparation, meeting logistics, and task tracking.
• Quick learner with modern productivity tools.

Responsibilities

• Manage complex, dynamic calendars and safeguard executive schedules.
• Prioritize commitments and optimize leaders' time across demands.
• Oversee end-to-end travel and ensure policy compliance.
• Support meeting efficiency with agendas and high-level notes.
• Handle post-meeting action items and cross-functional follow-ups.
• Prepare decks and internal communications for executives.
• Coordinate candidate scheduling with leaders; manage expenses and events.
• Provide guest hospitality and assist with onboarding of new hires.
• Act as a trusted liaison for leaders and teams, maintaining discretion.
• Identify process improvements and lead special initiatives.

Skills

Calendar management

Communication

Attention to detail

Tech proficiency

Problem solving

Composure under pressure

Strategic judgment

Discretion

Team collaboration

Project coordination

Flexibility

Travel willingness

Tools

Google Workspace

Slack

Sheets

Slides

Job description

Aurora is hiring an Executive Assistant to support senior leaders, manage complex calendars, and coordinate travel. You will prepare presentations, organize cross-functional meetings, and maintain confidentiality in a fast-paced environment.

Based in Mountain View, CA, this role requires strong communication, proactive problem-solving, and willingness to travel for offsites and team events. Aurora emphasizes collaboration, safety, and inclusion while enabling executive efficiency.