Strategic Executive Assistant to VP Team — High-Impact Support

Mosaic.tech; Bellevue (WA); On-site; USD 99,000 - 130,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Job summary

Anduril Industries in the United States is seeking a Senior Executive Assistant to provide high-level administrative support to 2-3 VPs across the Air Dominance and Strike Division. The role requires meticulous coordination of calendars, travel, reports, and communications, with a focus on discretion and cross-functional project facilitation.

Ideal candidates bring 7+ years of VP-to-C-suite support, exceptional communication, and the ability to manage multiple priorities in a fast-paced

Qualifications

• 7+ years of VP-to-CxO support in a fast-paced corporate environment.
• Ability to balance multi-department projects with minimal supervision.
• Excellent written, verbal, and interpersonal communication with executives, clients, and staff.
• Strong organizational and time-management skills with multitasking ability.
• Demonstrates curiosity and a desire to understand executive needs.
• Highly trustworthy with discretion handling confidential information.
• Attention to detail and accuracy.
• Proficient in scheduling across multiple time zones.

Responsibilities

• Provide high-level administrative support to 2-3 VPs including calendars, reports, correspondence, and travel.
• Coordinate complex travel plans and meetings across time zones.
• Scope and coordinate critical projects and assignments for Executives.
• Plan and execute day-to-day administrative tasks for smooth workflow.
• Represent Executives with internal and external clients as needed.
• Maintain executive schedules and be primary contact for access to time.
• Identify opportunities to create new processes and systems for executive support.
• Produce and prepare reports and liaise with senior leadership.
• Draft and revise memos, emails, agendas, notes, and presentations.
• Plan, oversee, and facilitate on-site VIP meetings and events.
• Manage sensitive matters with confidentiality and discretion.
• Arrange travel, accommodations, itineraries, and related correspondence.

Skills

Executive support

Calendar management

Travel planning

Project management

Communication

Discretion

Microsoft Office

Scheduling across time zones

Tools

Outlook

PowerPoint

Excel

Travel booking systems

Job description

Anduril Industries in the United States is seeking a Senior Executive Assistant to provide high-level administrative support to 2-3 VPs across the Air Dominance and Strike Division. The role requires meticulous coordination of calendars, travel, reports, and communications, with a focus on discretion and cross-functional project facilitation.

Ideal candidates bring 7+ years of VP-to-C-suite support, exceptional communication, and the ability to manage multiple priorities in a fast-paced