Senior Executive Assistant

Mosaic.tech; Bellevue (WA); On-site; USD 99,000 - 130,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Job summary

Anduril Industries in the United States is seeking a Senior Executive Assistant to provide high-level administrative support to 2-3 VPs across the Air Dominance and Strike Division. The role requires meticulous coordination of calendars, travel, reports, and communications, with a focus on discretion and cross-functional project facilitation.

Ideal candidates bring 7+ years of VP-to-C-suite support, exceptional communication, and the ability to manage multiple priorities in a fast-paced

Qualifications

• 7+ years of VP-to-CxO support in a fast-paced corporate environment.
• Ability to balance multi-department projects with minimal supervision.
• Excellent written, verbal, and interpersonal communication with executives, clients, and staff.
• Strong organizational and time-management skills with multitasking ability.
• Demonstrates curiosity and a desire to understand executive needs.
• Highly trustworthy with discretion handling confidential information.
• Attention to detail and accuracy.
• Proficient in scheduling across multiple time zones.

Responsibilities

• Provide high-level administrative support to 2-3 VPs including calendars, reports, correspondence, and travel.
• Coordinate complex travel plans and meetings across time zones.
• Scope and coordinate critical projects and assignments for Executives.
• Plan and execute day-to-day administrative tasks for smooth workflow.
• Represent Executives with internal and external clients as needed.
• Maintain executive schedules and be primary contact for access to time.
• Identify opportunities to create new processes and systems for executive support.
• Produce and prepare reports and liaise with senior leadership.
• Draft and revise memos, emails, agendas, notes, and presentations.
• Plan, oversee, and facilitate on-site VIP meetings and events.
• Manage sensitive matters with confidentiality and discretion.
• Arrange travel, accommodations, itineraries, and related correspondence.

Skills

Executive support

Calendar management

Travel planning

Project management

Communication

Discretion

Microsoft Office

Scheduling across time zones

Tools

Outlook

PowerPoint

Excel

Travel booking systems

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting‑edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

Anduril’s Air Dominance and Strike Division seeks a Senior Executive Assistant to provide a wide variety of complex and professional‑level executive administrative support duties in support of 2-3 VPs. This person will be in a position of high trust and serve as the primary point of contact for internal and external clients. The Senior Executive Assistant is expected to help drive cross‑functional projects and initiatives critical to the Air Dominance and Strike Executives, while also serving as a liaison to senior management teams. The ideal candidate must be detail‑oriented, have the ability to exercise good judgment in a variety of situations, action items with limited oversight, think critically, and offer solutions to problems with a high level of professionalism and discretion. Being able to anticipate needs of the Executives, maintaining balance among competing priorities, and working well under pressure are essential skills to succeed in this role.

WHAT YOU’LL DO

• Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
• Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem‑solving, and making necessary adjustments to ensure timely completion
• Plan and execute day‑to‑day administrative tasks to ensure a smooth workflow for the Executives
• Serve as a representative of the Executives with an array of internal and external clients
• Maintain the Executives schedules and act as the primary point of contact for accessing their time
• Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
• Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
• Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest‑quality standards
• Plan, execute, oversee, and facilitate all logistical aspects for on‑site VIP meetings and events involving the Executives. This includes preparing agendas, presentation materials, and coordinating with internal teams to ensure seamless execution
• Manage sensitive matters with a high-level of confidentiality and discretion, especially decisions with significant impact on operations of the company
• Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives

REQUIRED QUALIFICATIONS

• A minimum of 7 years experience supporting VP to C‑Suite level executives in a fast‑paced corporate environment
• Proven ability to balance multi‑departmental projects from conception to execution with little to no supervision
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the needs of the Executives
• Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy
• Strong Microsoft Office Suite skills
• Proficient in scheduling meetings in multiple time zones
• Experience as a project manager is highly preferred and desired
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full‑time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top‑tier benefits for full‑time employees, including:

US Salary Range: $99,000—$130,000 USD

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.