Strategic Executive Assistant to VP & SVP

ABBVIE; North Chicago (IL); On-site; USD 42,000 - 76,000; Full time

Job summary

AbbVie is seeking an experienced administrative professional to support a Corporate VP, Senior VP, or Executive in North Chicago, IL. The role focuses on complex calendar management, travel, expense processing, and meetings, with opportunities to assist with onboarding and onboarding-related tasks.

Ideal candidates bring 5+ years admin experience, advanced MS Office skills, and the ability to work with minimal supervision in a fast-paced corporate environment.

Qualifications

• High School diploma or equivalent; some college preferred.
• 5+ years of administrative experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Handle all administrative functions for the department: phones, calendar, travel, correspondence, and couriers.
• Process expense reports and assist with meeting/event planning.
• Prepare presentations from source materials and manage documents.
• Assist with onboarding of new employees and equipment setup; may train new admins.

Skills

Microsoft Office proficiency

Autonomous / minimal supervision

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

AbbVie is seeking an experienced administrative professional to support a Corporate VP, Senior VP, or Executive in North Chicago, IL. The role focuses on complex calendar management, travel, expense processing, and meetings, with opportunities to assist with onboarding and onboarding-related tasks.

Ideal candidates bring 5+ years admin experience, advanced MS Office skills, and the ability to work with minimal supervision in a fast-paced corporate environment.