Senior Executive Assistant to VP, Biological Research

BioSpace; Irvine (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k) plan

Short-term incentive programs

Job summary

AbbVie is seeking an Executive Assistant to the Vice President of Biological Research. This full-time onsite role provides high-level administrative support, coordinating calendars, travel, and expenses, while handling confidential information with sound judgment.

The incumbent collaborates across the organization and supports special projects to improve departmental efficiency. Key responsibilities include calendar management, meeting logistics, memo and report preparation, and back-up

Qualifications

• 10–12+ years of administrative/secretarial experience.
• Advanced MS Office suite including Outlook, PowerPoint, Excel and Word.
• Experience with multi-layered travel coordination, forecasting and budgeting.
• Excellent written and verbal communication with all levels of management.
• Proactive, discreet handling of confidential information.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain calendars and manage schedules for senior leadership; resolve conflicts as needed.
• Schedule meetings, reserve spaces, arrange AV, publish agendas, and coordinate events.
• Prepare memos, presentations, reports and distribute materials promptly.
• Maintain organized, confidential department files and records.
• Assist travel planning and expense reporting for senior leaders.
• Manage office supplies, equipment maintenance and facilities requests.
• Maintain organizational charts and contact lists; provide back-up support.
• Support department operations and cross-functional coordination.
• Plan and execute leadership meetings, engagement events, and workshops.

Skills

Calendar management

Travel coordination

Communication skills

Confidential handling

Independent work

Cross-functional collaboration

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

AbbVie is seeking an Executive Assistant to the Vice President of Biological Research. This full-time onsite role provides high-level administrative support, coordinating calendars, travel, and expenses, while handling confidential information with sound judgment.

The incumbent collaborates across the organization and supports special projects to improve departmental efficiency. Key responsibilities include calendar management, meeting logistics, memo and report preparation, and back-up