Executive Assistant to VP — On-Site Support & Travel

VetJobs; North Chicago (IL); On-site; USD 39,000 - 68,000; Full time

Job summary

AbbVie in North Chicago, IL seeks an experienced administrative assistant to provide high-level support to executives and VP-level staff. You will manage calendars, coordinate domestic and international travel, and prepare presentations from source materials to support business operations.

The role emphasizes handling confidential information, coordinating with cross-functional teams, and maintaining polished professional interactions in a fast-paced environment.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Experience supporting VP level or equivalent.
• Proficient in Microsoft Office Suite and Outlook.
• Self-starter with ability to work with minimal supervision.
• Ability to handle confidential information.
• Team-oriented with strong cross-functional collaboration.

Responsibilities

• Provide advanced administrative support to VP level or equivalent and back up other staff as needed.
• Manage office supplies and travel arrangements; track budgets as applicable.
• Coordinate and maintain departmental files in accordance with policies.
• Ensure compliance with corporate policies and procedures.
• Prepare presentations and business documents from source materials.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Microsoft Office

Adobe Acrobat

Education

High School/GED

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Corporate Travel website

Job description

AbbVie in North Chicago, IL seeks an experienced administrative assistant to provide high-level support to executives and VP-level staff. You will manage calendars, coordinate domestic and international travel, and prepare presentations from source materials to support business operations.

The role emphasizes handling confidential information, coordinating with cross-functional teams, and maintaining polished professional interactions in a fast-paced environment.