Strategic Executive Assistant to VP & SVP

University of Maryland Medical System; Baltimore (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

University of Maryland Medical System seeks an executive administrative assistant to support two or more system executives (VP, SVP and above). Under limited supervision, you handle confidential information, coordinate schedules, track workflows, and ensure paperwork is completed efficiently with appropriate follow-up.

Responsibilities include managing communications, drafting correspondence and briefing materials, coordinating meetings and travel, and preparing minutes.

Qualifications

• High School Diploma or GED required; Bachelor's or Associate's degree preferred.
• 7 years progressively responsible administrative/secretarial experience, including at least 2 years executive level responsibilities.
• Experience in business, professional or health care environment preferred.

Responsibilities

• Acts as intermediary for executives, interacts with high-level contacts requiring discretion.
• Independently composes correspondence, memoranda and presentation material with knowledge of policies and procedures.
• Coordinates and maintains executive schedules, meetings and travel; briefs executives on agenda issues.
• Manages special projects, conducts background research and tracks deadlines.
• Compiles and analyzes financial/statistical data; prepares reports and tracks reporting requirements.
• Coordinates and implements special events including invitations and AV/refreshments.
• Performs other administrative tasks; orders supplies and negotiates contracts when needed.

Education

High School Diploma or GED

Bachelor's or Associate's degree in business management/administration, Secretarial Sciences or related field

Job description

University of Maryland Medical System seeks an executive administrative assistant to support two or more system executives (VP, SVP and above). Under limited supervision, you handle confidential information, coordinate schedules, track workflows, and ensure paperwork is completed efficiently with appropriate follow-up.

Responsibilities include managing communications, drafting correspondence and briefing materials, coordinating meetings and travel, and preparing minutes.