Strategic Executive Assistant to the VP/SVP

Northwestern Medicine; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

Northwestern Medicine in Chicago, IL seeks an Executive Assistant to support the VP/SVP, ensuring efficient day-to-day operations and adherence to policies. The role requires handling confidential correspondence, calendar management, travel arrangements, budget monitoring, and liaison with departments, vendors, and physicians.

Responsibilities include preparing materials, coordinating meetings, and maintaining personnel records and certifications.

Qualifications

• Bachelor’s degree or equivalent relevant work experience.
• Minimum of seven to ten years secretarial/assistant experience, at least three of which have been in support of senior level positions.
• Excellent Microsoft Office skills.
• Excellent interpersonal and organizational skills. Ability to work in a fast-paced, confidential office.
• Must be able to follow directions independently.

Responsibilities

• Composes and types correspondence, memos, and minutes from dictation or drafts which may be confidential.
• Manages telephone operations; screens and directs calls.
• Receives, screens, distributes or files incoming mail and correspondence.
• Maintains inventory of office supplies and printed forms.
• Provides calendar management for VP/SVP; schedules meetings and rooms; coordinates catering; distributes materials.

Skills

MS Office

Interpersonal skills

Organizational skills

Independent worker

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Northwestern Medicine in Chicago, IL seeks an Executive Assistant to support the VP/SVP, ensuring efficient day-to-day operations and adherence to policies. The role requires handling confidential correspondence, calendar management, travel arrangements, budget monitoring, and liaison with departments, vendors, and physicians.

Responsibilities include preparing materials, coordinating meetings, and maintaining personnel records and certifications.