Strategic Executive Assistant to VP

Harvey AI; San Francisco (CA); On-site; USD 128,000 - 176,000; Full time

Job summary

Harvey is seeking a proactive Executive Assistant to support the VP in a fast-growing environment. This in-office role requires strong judgment, discretion, and the ability to manage complex calendars, multi-destination travel, and cross-team communication.

You will partner with teams across Harvey, handling meeting prep and high-priority projects with ownership and integrity. You’ll operate in a dynamic, mission-driven culture with generous growth opportunities, and you’ll be onsite at least

Qualifications

• Experience supporting Director- or VP-level leaders in a high-growth environment.
• Strong judgment and organization; prioritize well, solve problems independently.
• Proactive, adaptable mindset; anticipate needs and take initiative.
• Excellent written and verbal communication, including executive-level messaging.
• Executive presence and credibility with senior leaders and external stakeholders.
• A collaborative approach and ability to build relationships across Harvey.
• Exceptional discretion and trustworthiness with confidential information, including executive travel, org changes, and financials.

Responsibilities

• Keep operations running on time while protecting team culture, connection, and morale.
• Anchor the team and keep momentum going while your executive travels.
• Plan complex multi-destination itineraries that minimize friction across time zones.
• Manage a complex calendar: team syncs, customer and prospect meetings, and company events.
• Connect your executive with internal teams, partners, and customers, keeping communication timely.
• Own meeting prep: agendas, materials, action items, and follow-up.
• Take on ad hoc projects, bringing structure and driving them to done.
• Support deck and presentation prep, from formatting to content coordination.

Skills

Executive support

Strong judgment

Proactive mindset

Excellent communication

Discretion & confidentiality

Relationship building

Cross-team collaboration

Job description

Harvey is seeking a proactive Executive Assistant to support the VP in a fast-growing environment. This in-office role requires strong judgment, discretion, and the ability to manage complex calendars, multi-destination travel, and cross-team communication.

You will partner with teams across Harvey, handling meeting prep and high-priority projects with ownership and integrity. You’ll operate in a dynamic, mission-driven culture with generous growth opportunities, and you’ll be onsite at least