Executive Assistant, VP Project Execution and VP, Business Development and Commercial

3404 South Bow USA Services Inc.; Houston (TX); On-site; USD 68,000 - 98,000; Full time

Job summary

South Bow is seeking an experienced Executive Assistant to support the Vice Presidents of Project Execution and Business Development. You will serve as a trusted partner to the VP leadership team, coordinating priorities and ensuring timely follow-through in a fast-paced, confidential environment.

You will manage calendars and travel, prepare presentations and briefing materials, track commitments, and liaise with internal teams and external stakeholders.

Qualifications

• 5+ years of progressive executive support experience.
• Strong MS 365 skills (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage complex calendars and travel.
• Excellent written and verbal communication.
• Discretion with sensitive information.
• Experience supporting senior leaders.

Responsibilities

• Provide proactive executive support to the Vice President, Project Execution and Vice President, Business Development and Commercial, managing priorities, schedules, and administrative needs.
• Manage a complex calendar and coordinate internal and external meetings, travel, and logistics.
• Coordinate leadership meetings, including agendas, materials, minutes, action items, and follow-up.
• Prepare presentations, reports, correspondence, briefing materials, and other executive-level documentation.
• Track key commitments, decisions, deliverables, and follow-up items.
• Coordinate information, activities, and communications across Prairie Connector leadership and project teams.
• Liaise professionally with senior leaders, employees, joint venture participants, contractors, consultants, and external stakeholders.
• Process expenses, invoices, and maintain organized records and documentation.
• Anticipate needs and competing priorities, proactively bringing key issues to the VP's attention.
• Handle sensitive business and personnel information with discretion and sound judgment.
• Support Houston office operations in partnership with another Executive Assistant.

Skills

Executive support

Calendar management

Communication

Organization

Discretion

Attention to detail

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

At South Bow, we do one thing, and we do it well: safely moving oil between some of the world’s most critical markets. We’re building our high-performing team with versatile thinkers who thrive on solving big challenges together. If you’re ready for a position where your skills are highly valued and your work is incredibly important, we want to meet you. Bring your talents to a new streamlined energy company, dedicated to operational, commercial and safety excellence as we pursue our critical purpose of delivering the energy people need.

The Opportunity

The Executive Assistant provides comprehensive executive, administrative and coordination support to the Vice President, Project Execution and Vice President, Business Development and Commercial. This role serves as a trusted partner to the VP leadership team, helping manage priorities, coordinate leadership activities, organize information and ensure timely follow-through across a fast-paced and complex project environment. The successful candidate will be highly organized, proactive and comfortable working with senior leaders, internal teams and external stakeholders while handling sensitive and confidential information with discretion.

What You’ll Do

• Provide proactive executive support to the Vice President, Project Execution and Vice President, Business Development and Commercial, managing priorities, schedules, and administrative needs.
• Manage a complex calendar and coordinate internal and external meetings, travel, and logistics.
• Coordinate leadership meetings, including agendas, materials, minutes, action items, and follow-up.
• Prepare presentations, reports, correspondence, briefing materials, and other executive-level documentation.
• Track key commitments, decisions, deliverables, and follow-up items.
• Coordinate information, activities, and communications across Prairie Connector leadership and project teams.
• Liaise professionally with senior leaders, employees, joint venture participants, contractors, consultants, and external stakeholders.
• Process expenses, invoices, and maintain organized records and documentation.
• Anticipate needs and competing priorities, proactively bringing key issues to the VP's attention.
• Handle sensitive business and personnel information with discretion and sound judgment.
• Support Houston office operations in partnership with another Executive Assistant.

Minimum Qualifications

• High school diploma; post-secondary education in business administration or a related field is an asset.
• 5+ years of progressive administrative or executive support experience, preferably supporting senior leaders.
• Strong Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven ability to manage complex calendars, competing priorities, and confidential information.
• Strong written and verbal communication, organization, and attention to detail.
• Ability to work independently, exercise sound judgment, and anticipate executive needs.
• Professional and confident when interacting with senior leaders and external stakeholders.

Preferred Qualifications

• Experience supporting a Vice President or senior executive.
• Experience in major capital projects, energy, pipeline, infrastructure, engineering, or construction environments.
• Experience supporting cross-functional or joint venture project teams.
• Experience coordinating executive meetings, presentations, and communications.
• Advanced PowerPoint, Outlook, and Excel skills; SharePoint experience is an asset.

About Our Business

South Bow's existing oil & liquids pipeline infrastructure connects Alberta crude oil supplies to U.S. refining markets in Illinois, Oklahoma, Texas and the U.S. Gulf Coast. We remain committed to meeting the energy needs of North Americans today, while advancing our Liquids Pipelines System for the demands of the future. Connecting growing Canadian and U.S. crude oil supply to key markets, leveraging existing assets and seeking new opportunities to continue to provide our customers with access to the destinations they need.

South Bow is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. government.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• South Bow is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.
• Accommodation for applicants with disabilities is available on request during the recruitment process.
• Applicants with disabilities can request accessible formats or communication supports by contacting [e-mail].

Thank you for choosing South Bow in your career search.