Strategic Executive Assistant to VP Leadership

Children's Healthcare of Atlanta; Brookhaven (GA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Children's Healthcare of Atlanta in Atlanta, GA is seeking an experienced Executive Assistant to provide high-level administrative support for vice president roles. You will manage calendars, coordinate VP-level meetings, and handle travel, expense reports, and communications with internal and external stakeholders.

The role requires 4 years of administrative experience supporting VP-level executives, a high school diploma (bachelor's preferred), and strong Microsoft Office skills.

Qualifications

• 4 years of administrative experience supporting VP-level roles
• Bachelor's degree in Business, Healthcare, or related field preferred
• High school diploma or equivalent
• No professional certifications required

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times
• Approves expense reports as assigned by leader
• Screens incoming phone calls and manages relationship with outside vendors and internal staff
• May serve on special projects, committees, or act as manager or department representative
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner
• Provides backup when other Executive Assistants are out or need assistance
• Opens, distributes, reads/handles mail as requested or required

Skills

Verbal Communication

Written Communication

Organizational Skills

MS Office Proficiency

Meeting Coordination

Education

High school diploma

Bachelor's degree (preferred)

Job description

Children's Healthcare of Atlanta in Atlanta, GA is seeking an experienced Executive Assistant to provide high-level administrative support for vice president roles. You will manage calendars, coordinate VP-level meetings, and handle travel, expense reports, and communications with internal and external stakeholders.

The role requires 4 years of administrative experience supporting VP-level executives, a high school diploma (bachelor's preferred), and strong Microsoft Office skills.