Strategic Executive Assistant – Marketing & Strategy

10 Children's Healthcare of Atlanta, Inc.; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to support VP-level leadership, managing calendars, scheduling multi-stakeholder meetings, and coordinating agendas and minutes. The role also involves payroll and expense report processing, vendor relations, and light budgeting tasks.

The successful candidate will have 4 years of administrative experience, a bachelor’s degree preferred, and strong communication and organizational skills.

Qualifications

• 4 years of administrative experience supporting VP-level roles
• Bachelor’s degree in Business, Healthcare, or related field preferred
• High school diploma or equivalent
• Strong verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including Microsoft Office and Windows-based applications

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times
• Approves expense reports as assigned by leader
• Screens incoming phone calls and manages relationship with outside vendors and internal staff
• May serve on special projects, committees, or act as manager or department representative
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner
• Provides backup when other Executive Assistants are out or need assistance
• Opens, distributes, reads/handles mail as requested or required
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Meeting scheduling

Budgeting

Vendor coordination

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office

Windows applications

Job description

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to support VP-level leadership, managing calendars, scheduling multi-stakeholder meetings, and coordinating agendas and minutes. The role also involves payroll and expense report processing, vendor relations, and light budgeting tasks.

The successful candidate will have 4 years of administrative experience, a bachelor’s degree preferred, and strong communication and organizational skills.