Executive Assistant (CPG Physician Practice)

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide high‑level administrative support to VP‑level roles. The position requires professional communication, calendar management, and multi‑stakeholder meeting coordination in a fast‑paced healthcare setting.

Responsibilities include maintaining calendars, arranging meetings with agendas and minutes, processing payroll and expenses, and assisting with budgeting.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.
• Strong verbal and written communication skills.

Responsibilities

• Maintain calendar and schedule appointments for the leader.
• Schedule meetings, reserve rooms, arrange meals, prepare agendas and minutes.
• Manage payroll reports for assigned staff times.
• Approve expense reports as assigned by the leader.
• Screen calls and manage vendor and staff relationships.
• Provide backup support for other Executive Assistants and special projects.

Skills

Communication

Organization

MS Office

Meeting Scheduling

Vendor Relationship

Interpersonal Skills

Education

High school diploma or equivalent

Bachelor’s degree in Business, Healthcare, or related field

Tools

Microsoft Office Suite

Windows-based applications

Job description

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Work Shift

Day.

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday.

Shift Start Time

8:00 AM.

Shift End Time

4:30 PM.

Worker Sub-Type

Regular.

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Equal Opportunity Statement

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support