Strategic Executive Assistant to VP | Meetings & Admin

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide high‑level administrative support to VP‑level roles. The position requires professional communication, calendar management, and multi‑stakeholder meeting coordination in a fast‑paced healthcare setting.

Responsibilities include maintaining calendars, arranging meetings with agendas and minutes, processing payroll and expenses, and assisting with budgeting.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.
• Strong verbal and written communication skills.

Responsibilities

• Maintain calendar and schedule appointments for the leader.
• Schedule meetings, reserve rooms, arrange meals, prepare agendas and minutes.
• Manage payroll reports for assigned staff times.
• Approve expense reports as assigned by the leader.
• Screen calls and manage vendor and staff relationships.
• Provide backup support for other Executive Assistants and special projects.

Skills

Communication

Organization

MS Office

Meeting Scheduling

Vendor Relationship

Interpersonal Skills

Education

High school diploma or equivalent

Bachelor’s degree in Business, Healthcare, or related field

Tools

Microsoft Office Suite

Windows-based applications

Job description

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide high‑level administrative support to VP‑level roles. The position requires professional communication, calendar management, and multi‑stakeholder meeting coordination in a fast‑paced healthcare setting.

Responsibilities include maintaining calendars, arranging meetings with agendas and minutes, processing payroll and expenses, and assisting with budgeting.