Executive Assistant - Marketing and Strategy

10 Children's Healthcare of Atlanta, Inc.; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to support VP-level leadership, managing calendars, scheduling multi-stakeholder meetings, and coordinating agendas and minutes. The role also involves payroll and expense report processing, vendor relations, and light budgeting tasks.

The successful candidate will have 4 years of administrative experience, a bachelor’s degree preferred, and strong communication and organizational skills.

Qualifications

• 4 years of administrative experience supporting VP-level roles
• Bachelor’s degree in Business, Healthcare, or related field preferred
• High school diploma or equivalent
• Strong verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including Microsoft Office and Windows-based applications

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times
• Approves expense reports as assigned by leader
• Screens incoming phone calls and manages relationship with outside vendors and internal staff
• May serve on special projects, committees, or act as manager or department representative
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner
• Provides backup when other Executive Assistants are out or need assistance
• Opens, distributes, reads/handles mail as requested or required
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Meeting scheduling

Budgeting

Vendor coordination

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office

Windows applications

Job description

Job Description

At Children’s, kids are our purpose. Our why. But our people are our how. We can’t do what we do without each and every one of our amazing employees. As part of our team, you come first—your needs, your growth, your wellness—so that we can be the best for the children.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

1. Maintains calendar, schedules appointments, and works with leader to manage time.
2. Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
3. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
4. Approves expense reports as assigned by leader.
5. Screens incoming phone calls and manages relationship with outside vendors and internal staff.
6. May serve on special projects, committees, or act as manager or department representative.
7. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
8. Provides backup when other Executive Assistants are out or need assistance.
9. Opens, distributes, reads/handles mail as requested or required.
10. Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow. Have questions about the recruitment process? Check out What to Expect. https://careers.choa.org/lp/What%20to%20Expect/2895392d3ba166e6/?locale=en_US

Shift Details

Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:30 AM Shift End Time 5:00 AM Worker Sub-Type Regular