Strategic Executive Assistant to VP Leaders

Visa; New York (NY); On-site; USD 74,000 - 114,000; Full time

Job summary

Visa is seeking an Executive Assistant to provide direct administrative support to three Vice Presidents within the Commercial and Money Movement Solutions organization. You will manage confidential details, coordinate calendars across multiple time zones, and help with travel and expense processes.

This role emphasizes independent execution, strong communication, discretion, and the ability to thrive in a fast-paced, global environment. In-office presence is required at least 3 days per week.

Qualifications

• Minimum of 6 months of work experience or a Bachelor's Degree.
• Two or more years of relevant administrative or executive support experience is preferred.
• Proficiency with Microsoft Office Suite including Excel, PowerPoint, Word, and Outlook; SharePoint; and AI tools such as Copilot and ChatGPT.
• Excellent verbal and written communication skills with the ability to interact with a diverse range of individuals and teams.
• Strong discretion and ability to handle highly confidential information; professional demeanor under pressure.

Responsibilities

• Manage complex calendars, communications, and activities for assigned leaders and teams.
• Process expense reports and organize travel for assigned leaders.
• Facilitate effective internal communications within the team and across the organization.
• Maintain meticulous attention to detail to prevent errors.
• Collaborate across multiple time zones and adapt to tight deadlines and high-pressure situations.
• Coordinate with colleagues across a large, diverse team.
• Plan ahead to anticipate challenges and ensure seamless execution of tasks.
• Organize events and meetings with other team assistants as needed.
• Demonstrate strong problem-solving skills and judgment to inform decisions.
• Proactively seek clarification to ensure thorough understanding of assignments.

Skills

Executive support experience

Administrative multitasking

Communication skills

Discretion and confidentiality

Independent work

Education

Bachelor's Degree

6 months of relevant work experience

Tools

Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)

SharePoint

Copilot / ChatGPT AI tools

Job description

Visa is seeking an Executive Assistant to provide direct administrative support to three Vice Presidents within the Commercial and Money Movement Solutions organization. You will manage confidential details, coordinate calendars across multiple time zones, and help with travel and expense processes.

This role emphasizes independent execution, strong communication, discretion, and the ability to thrive in a fast-paced, global environment. In-office presence is required at least 3 days per week.