Strategic Executive Assistant to CFO & Board

Ollie's Bargain Outlet; Buffalo (NY); On-site; USD 75,000 - 120,000; Full time

Job summary

Ollie’s Bargain Outlet seeks an experienced Executive Assistant to support the Chief Financial Officer and Finance leadership. You will manage complex calendars, coordinate travel, draft materials, and handle confidential information with discretion.

You’ll coordinate Board materials, investor relations logistics, and finance meetings while maintaining strong relationships with internal and external stakeholders in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant work experience.
• 5+ years of experience supporting a senior executive.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with modern productivity tools and AI-enabled technologies.
• Experience managing calendars, executive travel, confidential information, and competing priorities.
• Excellent organizational skills with ability to meet tight deadlines.
• Strong written, verbal, proofreading, and presentation-development skills.
• Ability to exercise discretion and maintain confidentiality.
• Detail-oriented with the ability to manage scheduling, coordination, and logistics.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide proactive and effective administrative support to the CFO, including calendar management and appointment coordination.
• Coordinate business travel arrangements (flights, hotels, transportation, itineraries).
• Draft and edit correspondence, presentations, reports, and Board/investor materials for the CFO.
• Serve as primary contact for internal/external requests to the CFO and manage communications.
• Prioritize CFO communications, follow-up, expense reporting, and admin needs.
• Track key decisions, deadlines, and follow-up actions on behalf of the CFO.
• Coordinate logistics for Board of Directors and committee meetings via the Board portal.
• Support investor relations travel, events, and materials.
• Prepare financial reports, Board materials, and confidential documents.
• Maintain organized records and ensure accessibility of important documents.

Skills

Executive support

Calendar management

Travel coordination

MS Office Pro

Discretion

Communication

Organization

Presentation skills

AI tools familiarity

Education

Bachelor’s degree or equivalent

Tools

Board portals

Expense management

Investor relations platforms

Job description

Ollie’s Bargain Outlet seeks an experienced Executive Assistant to support the Chief Financial Officer and Finance leadership. You will manage complex calendars, coordinate travel, draft materials, and handle confidential information with discretion.

You’ll coordinate Board materials, investor relations logistics, and finance meetings while maintaining strong relationships with internal and external stakeholders in a fast-paced environment.