Strategic Executive Assistant to VP | Fast-Growth AI Firm

Harvey; San Francisco (CA); On-site; USD 128,000 - 176,000; Full time

Job summary

Harvey in San Francisco is seeking an Executive Assistant to support our VP. You’ll keep the business moving with discretion, sound judgment, and a calm, proactive approach in a fast-paced environment.

You’ll partner with cross-functional teams, manage complex calendars, plan multi-destination itineraries, prep decks, and drive ad hoc projects to completion. On-site three days a week, with flexibility as priorities dictate.

Qualifications

• Experience supporting Director- or VP-level leaders in a high-growth environment.
• Excellent written and verbal communication with executive presence.
• Strong judgment and organization; you prioritize well and decide confidently.

Responsibilities

• Keep operations running on time while protecting team culture and morale.
• Anchor the team and maintain momentum during executive travel.
• Plan complex itineraries across time zones with minimal friction; manage a complex calendar.
• Coordinate meeting prep: agendas, materials, actions, and follow-up.
• Connect the executive with internal teams, partners, and customers; ensure timely communication.
• Take on ad hoc projects and drive them to completion with structure.
• Support deck and presentation prep, from formatting to content coordination.

Skills

Executive support

Strong judgment

Proactive mindset

Executive communication

Discretion

Relationship building

Job description

Harvey in San Francisco is seeking an Executive Assistant to support our VP. You’ll keep the business moving with discretion, sound judgment, and a calm, proactive approach in a fast-paced environment.

You’ll partner with cross-functional teams, manage complex calendars, plan multi-destination itineraries, prep decks, and drive ad hoc projects to completion. On-site three days a week, with flexibility as priorities dictate.